What are the responsibilities and job description for the Project and Grant Coordinator (Hybrid) position at The University of Findlay?
If you are a current University employee, please use the internal career site to apply for this position.
Job Description
This posting is for a full-time, 12-month, exempt Fellow position. The Project and Grant Coordinator provides oversight to specific grant-related projects, ensuring that project deliverables are completed as planned on time and on budget. This role provides professional project management and analytical expertise in support of all phases of the assigned project including development, planning, execution, and evaluation as well as motivating and supporting others to achieve goals and deliverables. This is an exciting dual-role position, combining Project Coordinator (2 / 3 time) and Grant Coordinator (1 / 3 time) responsibilities. This opportunity is ideal for someone who excels in a dynamic environment and enjoys balancing both project management and grant coordination tasks. This role demands an understanding of the importance of collaboration, joint promotion, multi-tasking, and working among agencies with different requirements.
Essential Functions
On-campus & Remote Hybrid work : This position will require on-campus work hours, as well as flexible remote work opportunities. This position requires regular, predictable, reliable attendance in the office environment, either physically on campus or virtually via video conferencing software.
Project Coordination
1. Attending regular meetings with government officials, university colleagues, and other partners.
2. Providing project updates and collaborating with external stakeholders to enhance program visibility.
3. Assisting in the development and management of training programs, including coordinating with educational institutions and workforce development organizations.
4. Overseeing financial tasks such as budget tracking and invoice management.
5. Acting as the main point of contact for stakeholders, ensuring clear and effective communication.
6. Supporting the pursuit of external funding and resources for program participants.
Grant Coordination
7. Assist the grants manager with budget preparation and tracking to ensure alignment with funding requirements.
8. Support the grants manager in the development and submission of grant proposals by gathering necessary documents.
9. Help track deadlines and maintain records for grant compliance and audits.
10. Assist in identifying potential funding sources to support ongoing projects.
11. Help maintain organized records of grants and ensure adherence to guidelines.
12. Communicate with stakeholders as directed to ensure objectives and requirements are conveyed effectively.
13. Additional duties may be assigned as needed.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Competencies
1. Self-Starter / Promoter.
2. Technical Capacity.
3. Personal Effectiveness / Credibility.
4. Thoroughness.
5. Collaboration Skills.
6. Communication Proficiency.
7. Flexibility.
Supervisory Responsibility
This position has no current supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets, and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.
Position Type and Expected Hours of Work
This is a full-time 12-month Fellow position, and general hours of work and days are Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. Project coordinator is a Grant-funded position from hire date through JUNE 2025. At which time this would become a part-time grants coordinator position. Possibility of additional funding through other grants.
Travel
A valid US driver' license with a safe driving record is required.
Required Education and Experience
1. High school diploma required.
2. Ability to act independently and apply creative problem-solving to analyze project processes and make sound recommendations.
3. Highly developed communication skills to function within a complex interdisciplinary environment.
4. Proven ability to effectively lead project teams, both in a physical and virtual team environment.
5. Strong literacy with word processing, spreadsheets, presentations, and project management.
Preferred Education and Experience
1. Bachelor's degree, preferably in business administration, finance, public administration, communications, or a related field.
2. Prior experience in grant management, budgeting, or project management is strongly preferred.
For optimal consideration of your applicant file, faculty applications must include a cover letter; current Resume or Curriculum Vitae; a statement of teaching philosophy; and the contact information for three professional references with your application. Staff applications must include a current Resume or Curriculum Vitae and cover letter with your application.
The University of Findlay is an Affirmative Action / Equal Opportunity Educator and Employer. It is the university's policy to prohibit discrimination and provide equal opportunity to all employees and applicants for employment, without regard to their race, sex (including gender identity / expression), color, religion, ancestry, national origin, age, disability, veteran status, military or sexual orientation.
