What are the responsibilities and job description for the Administrative Support Associate position at The University of North Carolina Greensboro?
Position Type
Administration - Staff
University Information
Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with nearly 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 1,100 faculty and 1,700 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit
The UNCG Department of Biology endeavors towards excellence in conducting research and teaching biological concepts and skills to biology majors and graduate students, to prepare them for professional careers and more advanced study. We introduce non-biology majors to the foundations and applications of biology. By involving undergraduate and graduate students in research, we contribute to and increase society’s knowledge across the broad spectrum of biology. We train doctoral students in Environmental Health Science, a complex and rapidly changing discipline. Through laboratory training and directed research experiences we enhance our students’ technical and analytical skills so that they can contribute meaningfully to an increasingly technological world. Our leadership in scientific innovation and discovery serves our students, profession, and our local and global communities.
Position Summary
Administrative Support Associate (Advanced): Main point of contact for the Department of Biology, this position posts all social media content, answers the main biology phone line, responds to email inquiries, oversees and maintains biology facilities such as the kitchen, supply, and conference rooms, processes & tracks key requests & returns, obtains vendor quotes, purchases, daily deliveries.
Graduate Student HR: This position handles graduate student human resource (HR) responsibilities this includes recruitment, hiring, and onboarding processes, degree requirements, residency process, policies and procedures, and international student onboarding. The position has a vital role on the graduate studies committee advising on policies, and procedures, and taking minutes at the committee meetings. Plans and coordinates annual start-up events and trainings, graduation clearance, plan of study coordination, and lab teaching assignments.
Inventory and Acquisition of supplies, equipment, and vehicles: manages the rotation and purchase of equipment and supplies for employee arrivals and departures, and coordinates the pickup of items for surplus or disposal. Maintains a catalog of all electronic equipment in the biology department. This position tracks all biology department and faculty grant-purchased vehicles, trucks, boats, golf carts, all-terrain vehicles, and motorcycles. Maintains maintenance logs, repairs, insurance coverage, and titles. Keeps a catalog of all dates, locations, and drivers.
Events, Graduation, and Travel: Works closely to assist the faculty member who plans and directs the May departmental graduation ceremony, coordinates, schedules, and hosts bi-weekly, seminar guest speakers. Manages the ordering of catering and rentals both on and off campus. Works with third-party vendors to arrange and pay for local and out-of-town lodging and travel.
Payroll and Time Sheets: This position coordinates the collection of 50 employee time sheets each month and enters payroll in Banner PHATIME.
Course Scheduling & Student Course Evaluations: This position schedules all biology courses in Courseleaf, classroom assignments, conferences, and biology spaces. Collects, disseminates, and posts all student course evaluations to the Instructor and department files.
Graduate Student HR: This position handles graduate student human resource (HR) responsibilities this includes recruitment, hiring, and onboarding processes, degree requirements, residency process, policies and procedures, and international student onboarding. The position has a vital role on the graduate studies committee advising on policies, and procedures, and taking minutes at the committee meetings. Plans and coordinates annual start-up events and trainings, graduation clearance, plan of study coordination, and lab teaching assignments.
Inventory and Acquisition of supplies, equipment, and vehicles: manages the rotation and purchase of equipment and supplies for employee arrivals and departures, and coordinates the pickup of items for surplus or disposal. Maintains a catalog of all electronic equipment in the biology department. This position tracks all biology department and faculty grant-purchased vehicles, trucks, boats, golf carts, all-terrain vehicles, and motorcycles. Maintains maintenance logs, repairs, insurance coverage, and titles. Keeps a catalog of all dates, locations, and drivers.
Events, Graduation, and Travel: Works closely to assist the faculty member who plans and directs the May departmental graduation ceremony, coordinates, schedules, and hosts bi-weekly, seminar guest speakers. Manages the ordering of catering and rentals both on and off campus. Works with third-party vendors to arrange and pay for local and out-of-town lodging and travel.
Payroll and Time Sheets: This position coordinates the collection of 50 employee time sheets each month and enters payroll in Banner PHATIME.
Course Scheduling & Student Course Evaluations: This position schedules all biology courses in Courseleaf, classroom assignments, conferences, and biology spaces. Collects, disseminates, and posts all student course evaluations to the Instructor and department files.
Minimum Qualifications
HIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK.
Additional Required Certifications, Licensures, and Certificates
Preferred Qualifications
- Experience Preferred: One to Two Years (1-2)
- Education Preferred: Associate’s Degree or Two (2) Year College Equivalent
- Website (Word Press or HTML) and Social Media, 1-2 years experience preferred
- Banner 9 experience is preferred
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to Applicants
Applicants are required to upload a list of at least three (3) professional references that includes:
- Name,
- Company Name,
- Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
- Email Address
- Contact Phone Number
- How you are related to the reference
Recruitment Range
$39,614 - $44,015
Org #-Department
Biology - 12204
Work Hours of Position
8 A.M - 5 P.M, Monday - Friday
Number of Months per Year
12
Posting Requirements
Job Family
Administrative & Managerial
Career Banded Title
Administrative Support Associate
Open Date
02/07/2025
Close Date
02/21/2025
FTE
1.000
FLSA
Non-Exempt
If other, please indicate
If time-limited, please specify end date for appointment.
Salary Grade Equivalency
63
Salary : $39,614 - $44,015
