Executive Assistant, Athletics

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UTSA Today or on X (formerly Twitter) , Instagram , Facebook , YouTube or LinkedIn .

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Open until filled. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume and cover letter required.
  
  

Essential Functions

Job Summary

Provide high-level administrative and programmatic support to the Vice-President for Intercollegiate Athletics. Provide support for a variety of administrative services in support to the Vice President for Intercollegiate Athletics.

Core Responsibilities

• Provides direct, high-level, administrative support and assistance to the Vice-President for Intercollegiate Athletics (VPIA), including organization and oversight of special projects; management of VP’s schedule and calendar; coordination of communication from and to the VPIA office.
• Handles, reviews, and prioritizes for action on all correspondence; makes travel arrangements; monitors and maintains schedules; and performs related administrative activities to assure full executive level service.
• Serves as liaison for the Vice President, both on the phone and in meetings, to provide efficient, courteous, discrete and effective customer service to a wide constituency.
• Coordinates and monitors Vice President’s administrative activity and project timelines, recommending actions to maintain timeliness of reporting and other required submissions.
• Works with the Vice President to draft, edit and review meeting minutes, presentations, reports and other documents related to the VPIA office.
• Manages and coordinates executive level contacts, visitors and prospective partners with attention to appropriate protocol and professionalism.
• Coordinates administrative requirements and standards with administrative staff across the Vice President’s area of responsibility.
• Monitors and directs internal and external phone calls.
• Maintains and streamlines Vice President’s administrative procedures, including record maintenance and retention.
• Supervises office staff and establishes work priorities.
• Plans, coordinates and executes special events or projects.
• Arranges for special guest.
• Performs other duties as assigned.
  
  

Required Qualifications

• Bachelor’s Degree from an accredited institution.
• Additional experience may substitute for the degree on a one for one basis.
• Five years of professional administrative experience.
  
  

Preferred Qualifications

• Master’s Degree from an accredited institution.
• Similar experience in higher education.
  
  

Knowledge, Skills, And Abilities

• Excellent communication and writing skills.
• Demonstrated independent decision making, ability to work with discretion, diplomacy and judgment in dealing with others.
• Capable of coordinating complex projects.
• Demonstrated ability to work well with others in a fast-paced environment.
• Knowledge of University administrative structure, policies and procedures.
• Preparation and compilation of data for a variety of executive-level documents, reports and/or presentations.
  
  

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver’s license and Motor Vehicle Record (MVR) as applicable.
  
  

Working Conditions

• Office environment.
• May require occasional travel.
• May require evening and weekend work.
  
  

Physical Demands:

• Sedentary work; sitting most of the time.
  
  

This position will be primarily located on campus. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.