Administrative Assistant III

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

The School of Nursing Administrative Assistant III coordinates activities and/or provides administrative support which requires an understanding of complex processes, data, and/or operations of a department. This position creates and/or maintains associated documents, spreadsheets, and databases, arranges/coordinates meetings, special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; and prepares and files required metrics and regulatory reports.

Major Responsibilities/Duties/Critical Tasks

Provide extensive administrative support to an Associate Dean including, but not limited to, maintaining their calendar and schedules; coordinating their meetings, travel, and other group activities; managing their expense reporting, invoicing; and taking minutes of their meetings as required.

Support department as needed including scheduling meetings, assisting/creating reports, conducting research, originating and processing eForms, utilizing word processing, spreadsheet and specialized software.

Extensive use of spreadsheets for forecasting and budget management.

Review documents, records, or applications for completeness, accuracy, and compliance with rules.

Type, proofread, and edit content of documents and presentation materials using broad-based software skills.

Compose, sign, and release correspondence on behalf of SON.

Provide information and high-level general assistance to students, faculty, and staff.

Attend meetings, conferences, and committees as required.

Utilize University systems in preparation of reports and documents and assist with departmental reports and assessment.

• Perform other duties as assigned.

Required Education/Experience

High school diploma or equivalent.

• Five (5) years of related experience.
  
• May accept a combination of experience and education.

Preferred Education/Experience

Bachelor’s degree in field closely related.

Forecasting and budget management experience.

PeopleSoft experience.

• Database experience.

Accompanying Knowledge, Skills, Abilities and Competencies

Proficient with Microsoft Office, including extensive knowledge of Excel.

Professional verbal and written communication, and ability to build relationships.

Strong time management skills, including prioritization, anticipation, and proactivity.

Exceptional ability to multi-task, work with many interruptions, and adapt to a changing environment.

Resourceful problem-solving skills.

Strong project management skills.

Experience with grants management and research.

• Ethical; Able to maintain confidential information.

Other Information

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.

With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EEO/AA Statement

The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.