Office Administrator

The Village of Woodlawn is located in Hamilton County with a diverse population of 3,916 residents and several businesses. The Village provides police, fire, EMS, recreation, and public works services to Village residents. Woodlawn is home to Glenwood Gardens (Great Parks), features a hike and bike trail (Tri State Trials), and hosts various community events including an annual Juneteenth Fireworks Festival.

The Village of Woodlawn invites qualified applicants to apply for the position of Office Administrator. A short description of this vacancy is below:

Job title: Office Administrator

Location: Woodlawn, Ohio

Job Type: Full-time

Salary Range: $18.00 - $30.00

Key Responsibilities:

• This individual will be responsible for providing support to the Village administrative office which houses the Municipal Manager, Finance Department, Code Enforcement, and Clerk of Council.

• Providing customer service and greeting visitors and residences for the Village Administrative offices.

• Perform filing duties for Municipal Manager (includes building and zoning documents), Finance Department.

• Collects cash transactions related to various departments; issues receipts to payees.

• Notifying the appropriate Village Staff of visitor arrival, maintains security of the building and telecommunications system.

• Manage centralized purchasing system.

• Prepare correspondence and documents by request.

• Establish and maintain effective working relationships with employees, department heads and members of Council.

• Support the special events within the Village as assigned by the Village Manager.

*A full position description is available upon request.

Qualifications:

• Minimum Qualifications/Education/Training Required: High School Diploma required; Associates’ Degree in Business or Accounting from an accredited university or a related field of study preferred; requires 2 to 5 years of demonstrable Administrative experience.

Preferred Knowledge, Skills and Abilities:

• Government structure and process; bookkeeping practices and procedures; office practices and procedures; safety practices and procedures; English grammar and spelling; records management.

• Typing; data entry; word processing; computer operation; computer programs (e.g., Microsoft Office, Word, PowerPoint, Excel, Outlook, Microsoft Teams, UAN (Uniform Accounting Network), software to maintain/monitor websites and social media etc.).

• Carry out instructions in written, oral, or picture form; exercise independent judgment and discretion; read, copy, and record figures accurately; add, subtract, multiply, and divide whole numbers; copy records precisely without error; prepare accurate documentation; compile and prepare reports; respond to routine inquiries from public and/or officials; communicate effectively; understand a variety of written and/or verbal communication; handle sensitive inquiries from and contacts with officials and general public; extensive internet research abilities; maintain records according to established procedures; develop and maintain effective working relationships; resolve complaints.

How to Apply:

Qualified applicants interested in this position with the Village of Woodlawn should email the contact below to receive a full employment application to be completed and returned:

Name: Fred Lord,

Email: flord@clemansnelson.com

No individual will be considered as a candidate unless they submit their application within the application period. To be considered a valid application, all areas of the Employment Application shall be completed in its entirety as applicable. Clearly print or type your application. Information showing that you meet all the minimum qualifications must appear on the application to ensure consideration.

The Village of Woodlawn is an Equal Employment Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, veteran's status, military status, ancestry, age, genetic information, or disability in employment or the provision of services. Information concerning the provisions of the Americans with Disabilities Act, and the rights provided thereunder, are available upon request.

Job Type: Full-time

Pay: $18.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $18 - $30