What are the responsibilities and job description for the Executive Assistant position at Theodore Roosevelt Presidential Library Foundation?
ABOUT THE THEODORE ROOSEVELT PRESIDENTIAL LIBRARY FOUNDATION
“Believe you can, and you’re halfway there.” -Theodore Roosevelt
Since 2014, the Theodore Roosevelt Presidential Library Foundation (TRPLF) has been planning and building a new, ambitious kind of presidential library and museum. Other presidential libraries tell the story of a single individual, but the Theodore Roosevelt Presidential Library (TRPL) – being built more than a century after T.R.’s death – will do more than preserve history. The TRPL will be a people’s library, bringing Roosevelt’s values and relentless spirit to life at a critical time in our nation and world, while simultaneously championing the stories of all who “dare greatly, think boldly, care deeply, and live passionately.”
The library is currently being constructed in Medora, North Dakota, with a milestone planned for July 4, 2026 – America’s 250th anniversary. Participants at the TRPL will learn from – not just about – Roosevelt’s story, being transformed into the same stunning Badlands that served as the fulcrum in T.R.’s incredible life story.
Guided by the pillar principles of leadership, citizenship, and conservation, the Foundation has partnered with innovative partners – like the award-winning architecture firm, Snøhetta, the exhibition and media design company, Local Projects, and the best-in-class story crafters, the Future of Storytelling – to build an institution like no other. With plans to be the most sustainable presidential library and campus ever, a revolutionary approach to interpretive design, and programming that will spread the library’s message into neighboring Theodore Roosevelt National Park and beyond across the globe, the opportunity to join a talented team in building and opening this institution is truly unique.
Theodore Roosevelt Presidential Library Foundation (TRPLF) is seeking an enthusiastic and detail-oriented EXECUTIVE ASSISTANT (EA) to provide vital support to our Executive Director. In this role, you will be the key liaison among various departments, fostering communication and collaboration to advance the Museum’s success and its future programs.
Manages the Executive Director’s calendar and organizes meetings efficiently. Prepare and process expense reports. Arrange travel accommodations and itineraries. Facilitate communication between departments to ensure seamless operations. Support special projects and initiatives as needed.
CORE KNOWLEDGE AND COMPETENCIES:
Excellent organizational, interpersonal, and communication skills.
Strong attention to detail and a proactive approach to problem-solving.
Ability to thrive in a fast-paced, dynamic environment.
A genuine passion for TRPLF’s mission and a commitment to excellence.
Proficient in Microsoft Office suite, including PowerPoint, and other relevant software tools.
JOB RESPONSIBILITIES INCLUDE:
Acting as the point of contact for the Executive Director of the Museum, providing administrative support and coordination.
Managing calendars, organizing meetings, handling phone calls, and ensuring efficient information flow within the company.
Assisting with travel arrangements, expense tracking, and report preparation as needed.
Maintaining confidentiality and professionalism in all communications and interactions.
Performing other duties as required.
EDUCATION AND EXPERIENCE:
- Bachelor’s degree in management, business, or related field
- 5 years of relevant experience, preferably.
BENEFITS
Full benefits include 403(b), medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability, as well as 20 days of paid time off and 10 days of holidays. Salary ranges between $60,000 to $70,000 depending upon experience.
EEO STATEMENT
TRPLF is committed to creating a diverse, equitable, and inclusive environment. TRPL does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law as a provision of employment opportunities and benefits.
INTERESTED?
This position offers an exciting opportunity to make a meaningful impact on our organization’s growth and success. If you are ready to contribute to our mission and support the Executive Director, we invite you to apply!
Please send a cover letter and resume to jobs@trlibrary.com, Required subject line designation: Executive Assistant-Bismarck, ND. No phone calls, please. Only those candidates selected for an interview will be contacted.
Job Type: Full-time
Pay: $60,000.00 - $70,000.00 per year
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $60,000 - $70,000