What are the responsibilities and job description for the Payroll Specialist position at thestaffinghub?
Job Details
ESSENTIAL DUTIES
Process payroll for all exempt and non-exempt payroll, ensuring timeliness and accuracy.
Maintain items in the HRIS system that impact payroll to ensure information is current, accurate, and complete.
Maintain payroll items for accuracy including and not limited to salaries, benefits, and deductions.
Collaborate with the HR Generalist and benefits broker to ensure smooth operation of benefits and carrier connections.
Track and maintain comprehensive employee records, both electronic and physical, ensuring accessibility and completeness.
Conduct payroll reconciliations, ensure compliance with relevant laws and best practices, and address any payroll-related issues.
Provide necessary documentation and records for audits and ensure accurate
employee data collection for reporting needs; supporting internal and external audits.
Maintain detailed documentation and SOPs for payroll processes.
Monitor changes in HR laws and regulations, provide updated recommendations, and assist in the administration of various HR programs.
Handle payroll adjustments, including corrections for errors, retroactive pay, commission, bonuses, PTO, and leave of absences.
Ensure accurate calculation and timely submission of payroll taxes, including income tax, Social Security, and Medicare. Stay informed about changes in tax laws and
regulations.
Manage backend processes regarding deductions related to employee benefits, including health insurance, dental, vision, and other voluntary benefits. Ensure contributions and adjustments are accurately reflected in payroll.
Process and track employee and employer 401(k) contributions, ensuring compliance with plan rules and IRS regulations.
Prepare payroll reports for leadership and accounting purposes, including summaries of earnings, taxes, and deductions.
Respond to employee inquiries in a timely and professional manner.
Assist HR Generalist in Benefits Administration, Recruiting, Employee Relations, and other day-to-day matters as needed.
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