Vice President, Outsourcing Risk & Contract Management

The Japan Research Institute (JRI) Limited is a subsidiary of Sumitomo Mitsui Banking Corporation (SMBC) Group. SMBC Group is a Tokyo-based bank holding company that is ranked among the largest 25 banks globally by assets under management. JRI provides comprehensive, highly value-added information services through the coordinated application of its 3 functions : information systems, consulting, and think-tank. As a system integrator, JRI offers services in IT strategy planning, implementation, and outsourcing to a broad range of industries and activities. JRI Singapore currently supports the overall IT functions of SMBC in the Asia Pacific Region.

The successful candidate will work under the Planning and Governance team in JRI, focusing on outsourcing risk & contract management for JRI and SMBC.

As part of the Planning team, you will support planning, development, and implementation of new initiatives to improve the IT organisation. You will perform day-to-day operations to support IT procurement, outsourcing risk management, vendor and contract management, central contract register maintenance, as well as providing support in vendor onboarding and contract engagement processes in compliance with company rules and local regulatory requirements.

Job Responsibilities

• Support Project Managers to perform due diligence on new and existing third-party service engagements according to the prevailing Third-Party Risk Management Framework.
• Support vendor onboarding and contract engagement processes including service classification, risk assessment, and materiality check.
• Maintain central contract register and contract repository for the entire IT organization.
• Keep abreast of the Company’s local and Head Office rules, and local regulatory requirements (eg. PDPA, MAS Outsourcing Guidelines) on vendor engagement and service outsourcing.
• Liaise with various stakeholders (vendors, Project Managers, and Legal & Compliance Department) on reviewing clauses in new contracts to ensure acceptability of all clauses, including legal and commercial terms.
• Act as the contract owner to onboard and manage the contracted onshore and offshore vendors with multiple sub-contracts.
• Establish procurement processes and guidelines for the IT Department, including RFP and tendering processes.
• Establish a rate card for standard goods and services as a benchmark for the IT organization.
• Perform analysis on procurement patterns based on procurement history and contract register to identify potential benefits from vendor consolidation.
• Assimilate the vision and strategies of IT Management to plan and implement initiatives accordingly.
• Propose and develop processes for new initiatives and operationalize them to improve the IT organization.
• Promote centralization initiatives across different teams within the Asia Pacific region to optimize resource utilization and improve process efficiency.

Job Requirements

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