Contract Administrator

Description

Position: Contract Administrator

Reports to: Contract Manager

Classification: Non-exempt / Hourly

Compensation: $20 - $25 hr.

Date: Jan 2025

Description

The Contract Administrator will support the Estimating Team throughout the bidding process. This role will also support the Contract Manager and Project Managers once bids are awarded and contracts are made by preparing purchase orders, submittals, and permits, preparing work orders, requesting underground locates, and helping solve daily issues so projects are completed efficiently, organized, and timely. 

Essential Functions 

• Take calls from customers requesting bids
• Assist the estimating team with the bidding process which includes downloading bid documents and drawings, updating the bid calendar, and entering bids in the computer. 
• National Fuel Contract Support includes receiving calls from National Fuel Customers, entering repair orders, preparing maps, coordinating work with National Fuel, the Project Manager, and assisting in invoicing the completed work.
• Assisting the Contracts Manager with creating new contracts, printing out work orders, entering dig safe underground locates, and any other contract requirements as needed.
• Other duties as assigned.

Supervisory Responsibility

This position does not have supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The employee is frequently required to sit; rarely required to climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to climb and descend a flight of stairs as needed.

Position Type/Expected Hours of Work

This is a full-time position, Monday through Friday. Extended hours, nights and weekend work may be necessary based on business needs.

Travel

This position requires no regular and customary travel. However, travel on occasion may be required to visit customer or vendor sites to gather requirements and meet the needs of the business. Candidate must have a valid Driver’s License.

AAP/EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of all of the activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may be added, deleted, or changed at any time with or without notice.

Benefits

• Medical, dental and vision insurance offered the 1st of the month following date of hire
• Voluntary insurance coverage options for life, short-term disability, long-term disability, accident, critical illness, legal and pet
• 401k retirement plan with company match - eligible to participate 1st of month following date of hire
• Paid time off
• Paid holidays
• Bonuses

Compensation

Hourly range is $20.00-$25.00 (depending on experience)

Requirements

Qualifications

• Excellent customer service and communication skills
• Ability to multi-task and effectively manage time
• Self-motivated, dependable, accurate and detail-oriented
• Adherence to the attendance policy

Required Education and Experience

• High school diploma or equivalent
• 2-5 years of experience required in an office or construction related role
• Proficient in the use of Microsoft Office suite

Salary : $20 - $25