Office Coordinator

Who We Are

Founded in 1986, Thomas Cuisine is an award-winning, privately held contract food service company. We advocate the healing power of whole foods and believe in preparing scratch-made cuisine fresh each day. Every Thomas Cuisine team member is an ambassador, carrying out our mission, reflecting our values, and building relationships while "doing the right thing".

What’s in it for you

Benefits:

Full-time roles include:

• Comprehensive medical, dental, and vision benefits with several plan options to choose from!
• Generous Paid Time Off and Leave Programs.
• Employee referral program
• Access to wellness initiatives, financial planning, mental health assistance, and more.

Wage range: $20.00 per hour

Your Impact

The Office Coordinator is at the heart of the office, serving as the central point for ensuring a smooth, organized, and welcoming environment. This role supports the team with administrative and operational tasks, fostering a hospitable atmosphere for employees and visitors alike. Reporting directly to the Executive Assistant, the Office Coordinator plays a vital role in creating a positive and professional workplace culture.

What you will do

Administrative Support:

• Manage incoming and outgoing mail, ensuring timely distribution and delivery.
• Handle office communications, including calls, emails, and voicemails, and forward or respond appropriately.
• Maintain organized records by copying, filing, and distributing documents as needed.
• Schedule and coordinate meetings, appointments, and events for team members.

Office Management:

• Monitor and restock office supplies to maintain a well-equipped workplace.
• Oversee office equipment and coordinate maintenance or repairs with vendors.
• Ensure the office space remains clean, organized, and operational.
• Liaise with building management for facility maintenance and repairs

Operational Support:

• Assist the Executive Assistant with executive travel arrangements, expense reports, and project coordination.
• Provide support to the SVP of Operations and Chief People Officer with expense reporting.
• Manage employee birthday and anniversary cards to ensure timely delivery on behalf of the executives.
• Provide calendar support for the CPO.
• Serve as a primary contact for stakeholders during the Executive Assistant's absence.
• Manage inquiries by directing them to appropriate individuals or departments.
• Contribute to administrative tasks and special projects as needed.

Qualifications:

• High school diploma or equivalent (Bachelor’s degree preferred).
• Previous experience in office administration or coordination is required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and multitasking skills with keen attention to detail.
• Strong communication and interpersonal skills.
• Exceptional hospitality skills, creating a welcoming and professional environment.
• Ability to maintain confidentiality and professionalism in all situations.
• Basic knowledge of office equipment such as printers, copiers, and phones.

Preferred Skills:

• Experience with scheduling tools and expense management systems.
• Familiarity with event coordination.
• Proactive problem-solving abilities and a team-oriented mindset.

Reporting Relationship

Reports to: Executive Assistant

Work Schedule

This is a full-time position (32-40 hours per week) with set in-office hours.

Our commitment to you

At Thomas Cuisine, we are dedicated to fostering a workplace that is diverse, equitable, inclusive, and where every individual feels a sense of belonging. We know that this commitment is an ongoing journey, and we will strive to improve and adapt as we grow. Our DEIB commitment is not just a statement but a living part of our company culture.

REAL Food | Genuine Service | Enduring Relationships