What are the responsibilities and job description for the Contract Administrator position at Timberlake Construction?
Our Contract Administrator will review, track and process invoices and other paperwork, including contracts, change orders, insurance documents, etc., obtained from subcontractors for their assigned projects, and will accumulate, process and track owner billings and payments on a timely basis. If you have an eye for detail and a sincere desire to deliver great customer service, along with strong computer skills, you might be our next awesome Contract Administrator.
WHAT YOU'LL DO:
§ Assist the Project Mangers in reviewing contracts to identify key provisions related to cost coding, taxes, change order procedures, payment terms, and other terms for administration purposes.
§ Responsible for managing compliance with company and client timelines regarding billings and job costing reports.§ Assist in the preparation, processing, and follow-up on invoices to clients.
§ Coordinate with Cost Manager(s) as needed for subcontractor documentation, billing, and release of payment.
§ Review subcontractor’s disclosure list for completeness of lower tiered suppliers and subcontractors. In addition, monitor vendor relationships for potential undisclosed lower tiered subcontractors or suppliers. Ensure receipt of waivers from all applicable parties.
§ Perform the initial set up of assigned projects using the standardized template in all necessary locations.
§ Prepare and ensure completeness and accuracy of the monthly job cost reports for management’s review.
§ Provide support to clients and mentoring to co-workers.
WHO WE'RE LOOKING FOR:
- Ability to deal with situations involving sensitive and confidential company issues.
- Ability to communicate with a wide range of individuals with strong written and oral communication skills.
- Highly self-motivated and directed.
- Demonstrates a strong attention to detail.
- Ability to prioritize and organize work to consistently meet deadlines.
- Must possess a customer service mindset and desire to help people.
- Strong computer skills.
- Ability to collaborate and work within a team environment internally and externally with a client service focus.
- Priority given to candidates with knowledge of commercial construction business concepts.
- Minimum of 3 years’ experience with administrative duties as it relates to contract review, invoicing and tracking of required documents, preferably in a Construction environment.
- Associates degree or equivalent work experience required.
- Working knowledge and experience with Microsoft Suite and Blue Beam or equivalent software preferred.
- Experience with Procore is highly preferred.
