Accounts Receivable Manager

SUMMARY OF POSITION:

The Accounts Receivable/Billing Manager is responsible for overseeing billing and accounts receivable operations. Key duties include managing billing clerks, preparing invoices, maintaining price lists, and ensuring effective communication with the sales department. In accounts receivable, the manager oversees clerks, manages customer accounts, handles collections, and maintains compliance records. They also manage credit card sales processes, including data entry and reporting, and communicate with pit employees about customer issues. Additionally, the role involves assisting with accounts payable, bank reconciliations, royalties, production reports, inventory, sales tax reports, equipment expenses, fuel usage, and trucking revenue analysis.

PRIMARY DUTIES AND RESPONSIBILITIES:

Billing

• Oversee the work of billing clerks and personally assist with the timely preparation of invoices.
• Maintain price lists in our accounting software, Acumatica® and Scale It®, a software that we use to manage and operate truck scales for accurate weight recording, and inventory tracking for aggregate product.
• Maintain communication with sales department and billing clerks.

Accounts Receivable

• Oversee the work of the accounts receivable clerks and personally post receipts, review weekly, keep list clean, up to date and accurate.
• Setting up new customer accounts in system with correct information.
• Collections: personally involved with collections, sending statements, making collection calls, requesting assistance and assigning follow through.
• Maintains and monitors receivable records based on compliance.
• Scale It® imports.

Credit Card Sales

• Credit card sales entered in our accounting software, Acumatica®.
• Daily credit card sales spreadsheet prepared for reporting.
• Receipts posted to Accounts Receivable (AR).
• Communication to pit employees/managers of customer issues, billing mistakes, training, etc.
• Regularly goes to each pit, maintains familiarity with pit accounting policies and procedures, fills in occasionally.

Provide Assistance as Necessary with the Following Tasks:

• Account payable: Entry, review, approval, write checks, analysis, recommendations.
• Bank recs.
• Royalties.
• Weekly and daily production reports for Top Grade (TG).
• Inventory.
• Sales tax reports.
• Expenses by piece of equipment.
• Fuel usage monitoring/reporting.
• Trucking revenue per truck/employee.

POSITION REQUIREMENTS / QUALIFICATIONS:

• Proven accounting experience, preferably as an accounts payable/receivable clerk.
• Familiarity with bookkeeping and basic accounting procedures.
• Excellent communication skills.
• Competency in databases and accounting software.
• Accuracy and attention to detail.
• Aptitude for numbers.
• Data entry and word processing skills.
• Well organized.
• Proficiency in financial software.

Job Type: Full-time

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday
• Overtime

Experience:

• Accounting: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Language:

• English (Required)

Ability to Relocate:

• Holland, MI 49423: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $70,000