What are the responsibilities and job description for the Accounts Payable Specialist position at Top Talent?
Job Title: Accounts Payable Specialist
Job Overview:
We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our finance team. The ideal candidate will be responsible for managing the company’s accounts payable process, ensuring timely and accurate payments to vendors and suppliers, while leveraging Excel and other financial tools to streamline reporting and data analysis.
Key Responsibilities:
- Utilize Excel Pivot Tables to analyze and manage data related to accounts payable transactions, creating detailed financial reports and summaries.
- Process, verify, and reconcile invoices and payment requests, ensuring compliance with company policies and procedures.
- Maintain accurate records of all accounts payable transactions, including invoices, payments, and vendor communications.
- Monitor accounts to ensure payments are up-to-date, resolving discrepancies or issues with vendors as needed.
- Assist in month-end and year-end closing processes, ensuring that accounts payable reports are accurate and complete.
- Collaborate with other departments to ensure proper coding of expenses and support budgeting and forecasting efforts.
- Handle incoming inquiries from vendors regarding payment status or invoice discrepancies and provide timely resolution.
- Prepare and manage accounts payable-related documentation and reports for audits.
Required Qualifications:
- Proven experience as an Accounts Payable Specialist or similar role in a finance department.
- Strong proficiency in Microsoft Excel, specifically with Pivot Tables and advanced formulas.
- Excellent attention to detail and organizational skills.
- Strong problem-solving abilities and the ability to handle multiple tasks with deadlines.
- Solid understanding of accounting principles and accounts payable procedures.
- Good communication skills for vendor interaction and internal collaboration.
Preferred Qualifications:
- Experience with accounting software or Enterprise Resource Planning (ERP) systems.
- Familiarity with month-end and year-end closing procedures.
- Previous experience in a fast-paced or high-volume accounts payable environment.
