What are the responsibilities and job description for the HR Assistant and Bookkeeper position at TORREngineering LLC?

Job Description

Salary : 20-25

As TORREngineering bookkeeper you will work closely with upper management and our outsourced Accountant. Good communication is needed to discuss companies needs and receive instructions to abide by per FARS and State mandates. Exec assistant will assist in guiding our employees in accordance with company policies. Job may include overseeing the hiring and training of office employees. As COHR assistant they may also need to host office meetings and conduct performance review of other admins or employees as directed. As the Company bookkeeper you will be responsible for overseeing biweekly / monthly financial reporting and budgeting costs across departments to maintain the companys financial health.

Roles and Responsibilities

Maintain, manage and log scheduling requests, (potential candidates, new hires, onboarding, reschedule meetings upon request, proactively communicate changes, and anticipate and respond to scheduling conflicts
Assists in managing tasks and organizing the HR department as assigned by COHR.
Track Administration, Admin Assistants and COHRs tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments as assigned
Organize internal and external company meetings as directed, including logistical and substantive preparation
Manage all travel scheduling and arrangements when necessary
Skilled in QuickBooks online / desktop platform to track and reconcile bookkeeping. Manage and track monthly bills, business expenditures, credit card statements and complete and submit expense reports in a timely manner.
Ensure consistent and efficient interaction with other executives, administration and office assistants across the organization; demonstrate poise and tact under pressure and handle matters with sound judgment and confidentiality
Provide special project leadership and support as needed.
Conduct preliminary research on a variety of topics as needed
Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executives behalf
Maintaining comprehensive and accurate records
Performing accounting duties as needed
Answering phone calls in a polite and professional manner
Manage visitors and identifying the purpose of their visit before directing them to the appropriate department
Managing the executives calendar, including making appointments and prioritizing the most sensitive matters
Perform any other relevant duties as assigned

Skills and Qualifications

MUST be proficient, specifically in, DESKTOP and Online QuickBooks platform to meet Bookkeeper role and be familiar with common word processing and spreadsheet software programs

Minimum of 5 years experience working specifically with the QuickBooks DESKTOP and Online platforms

Minimum of 5 years experience as a Bookkeeper andaccounting processes working within QuickBooks

Bachelors degree in a related field plus three or more years experience.

in lieu of Bachelors degree we will consider candidates who have a professional work history of more than 5 years of post-secondary professional work history - Experienced in providing high-level administrative support as office coordinator or office manager.

Detail oriented, organized with proven ability to successfully multitask

Positive attitude

Strong verbal and written English communication skills

Outstanding interpersonal skills and preference for collaboration with proven success working with others; ability to work with high profile individuals externally, as well as collaborate internally

Outstanding interpersonal skills and communication skills in collaborating in working with Company / team in clarifying financial purchases and supportive data information

Ability to work in a fast-paced and sometime unpredictable environment; Flexible; works well under pressure and tight deadlines and able to meet Company goals as required

Ability to consistently apply good judgment and make good decisions.

Ability to maintain confidentiality and discretion at all times

Proven analytical and problem solving abilities

Organized with a proven ability to handle multiple projects and tasks at once

Experience managing complex event logistics

Able to coordinate domestic business travel arrangements, coordinating meetings as needed

MUST have a high level of expertise and skills in tracking Company purchases, credit cards, monthly bills / Statements, and other expenses

Proficient and experienced in capitalizing Company assets

Invoicing Vendors as needed per Company and Vendors requirements

Coordinate bookkeeping meetings with Outsourced Accountant and COHR.

Keep and maintain Company financial records in a timely and accurate manner to ensure Company goals and required monthly financial reports utilizingmultiple platforms

Must be proficient in MS Office, WORD and Excel along with common word processing and spreadsheet software programs

OTHER ATTRIBUTES

Remains positive in communication skills, high pressure and stressful situations

You must be a self-starter, solution focused, and most importantly, you must realize that you are joining something that is a mission larger than your job, your career and even this organization.

Enthusiasm to learn and have a drive to significantly contribute to TORREngineering company culture

Take initiative to learn and ability to work independently.

An understanding of the complexities surrounding collaboration in a global matrix organization

Highly organized, detail oriented and self-motivated

Collaborative mindset and strong interpersonal skills

Demonstrates critical thinking, communication, and relationship-building skills

Action oriented and results focused

Flexible in working closely to meet the needs of Executive management and actively have resourceful approach

Independent problem solver

LANGUAGE SKILLS :

Fluency in English required. Fluency in other languages highly preferred such as Spanish, French, Haitian, or sign language highly desired.

TRAVEL :

As a Hybrid position, travel may be required - up to 25% travel (domestically)

Must hold a current, valid drivers license

PHYSICAL REQUIREMENTS / WORK ENVIRONMENT :

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

CONTACT :

Deborah Torrijos, COO / COHR EXEC MANAGEMENT

CO-Owner

TORREngineering LLC

Dtorrijos@torrellc.com

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