What are the responsibilities and job description for the Tribal Administrative Specialist (Internal - Deadline 1/21/2025) position at Torres Martinez Desert Cahuilla Indians?

THE TORRES MARTINEZ DESERT CAHUILLA INDIANS

JOB DESCRIPTION

For Posting Purposes Only

JOB TITLE : Tribal Administrative Specialist

DEPARTMENT : Administration

SALARY : $27.63 per hour non-negotiable

FLSA STATUS : Non-Exempt

SUMMARY : Under the direction of the Tribal Administrator ("Supervisor") this position will primarily be responsible to specialize and assist the Supervisor in the development stages of assigned Tribal programs and projects (Social, Economic, Governance).

ESSENTIAL DUTIES AND RESPONSIBILITIES : Including but not limited to the following duties and responsibilities.

Leads in all phases of the development of the planning process for tribal programs, projects, and services, including assessment, design, implementation and evaluation stages
Conducts community assessments and outreach
Assists Supervisor in all phases of the development of applicable Tribal policies, procedures, ordinances, and regulations
Applies applicable Tribal, Federal, State and local standards and practices to daily operations
Assists Supervisor in the drafting and implementation of Tribal Government directives, records of motion, and resolutions
Prepares documents such as correspondence, reports, and meeting minutes
Attends meetings, activities, and workshops to conduct governmental business
Acts as liaison to Supervisor when assigned
Works as point-of-contact to assist Supervisor in management of assigned projects and programs

SUPERVISORY RESPONSIBILITIES :

Non-Supervisory

OTHER DUTIES :

Maintains public trust

Attend mandatory trainings, workshops, and conferences

Travel as required to perform duties

Perform related duties as assigned

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or abilities required.

K NOWLEDGE OF :

Ability to rapidly acquire knowledge of the Tribal policies and procedures for tribal operations

Working knowledge of advising programs, ability to provide consistent information in an advising environment

Working knowledge of the principles of individual and group behavior

Basic understanding of applicable programs, projects, and departments standards and phases of development

A BI L I T Y TO :

Apply cultural sensitivity to cultural relevant programming, primarily Native American

Plan and implement effective operations

Demonstrate leadership skills, including negotiation, problem solving, and decision making

Apply sound professional judgment and problem-solving skills

Work independently

Gather and analyze data

Reason logically, draw valid conclusions, and make appropriate recommendations

Communicate with a diverse constituency in both verbal and written form

Experience in Microsoft Word, Excel, Access, email, internet, website design, and maintenance

Observe and follow regulations and standards

Work cooperatively with others, including engaging good interpersonal and organizational skills

Maintain files

E DUCATION and / or EXPERIENCE : An equivalent combination of education and related work experience may be considered. Two (2) years of related work experience will be equal to 30 college credits and vice versa.

Bachelor's degree from an accredited college or university and 2 (two) years related experience working in Tribal administration with Tribal staff, administrators, and especially in partnership with Tribal members or related field. OR

Associates in Arts Degree from an accredited college or university preferred and six (6) years related experience working in Tribal administration with Tribal staff, administrators, and especially in partnership with Tribal members or related field. OR

High School Diploma or equivalency certificate required and eight (10) ten years of related experience working in Tribal administration with Tribal staff, administrators, and especially in partnership with Tribal members or related field.

CERTIFICATES, LICENSES, AND REGISTRATIONS : To perform and to continue to be qualified for this position, the requirements listed below must be met at a time of hire or may be obtained within a specific amount of time depending on the position requirements. Costs for required certifications, licenses, and registration are to be covered by employee, unless offered by the Tribe.

Prior to hiring and throughout employment must possess a valid California Class C Driver's License and maintain insurability under the Tribe's vehicle insurance policy

Acquire during employment OMB Circular Certificate

Acquire during employment Project Management Certification

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hearing and speaking to exchange information and make presentations

Dexterity of hands and fingers to operate a computer keyboard

Seeing to read a variety of materials

Sitting, walking, and standing for extended periods of time

Bending at the waist, kneeling, and crouching to file materials

Lifting heavy items at times (up to 10 lbs.)

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Driving a vehicle

Indoor office environment

Outdoor activity

Dealing with difficult people

TMDCI Member / Indian Preference Policy :

The Tribe shall, to the greatest extent feasible, give preference in employment to Indian applicants who meet the required qualifications in accordance with applicable law, including the TERO Ordinance. "Indian preference in employment" as used in this policy, applies in all aspects of the employment relationship including, hiring, termination of employment, promotion, training, transfer, and related issues.

Notice of Drug Free Workplace Act Requirements :

The Torres Martinez Desert Cahuilla Indians are required to implement the Drug Free Workplace Act of 1988 (41 U.S.C. §741). As such, it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees that are reasonably suspected of violating this Act may be subject to drug testing as a condition of employment. A drug screening test will be given to all applicants prior to employment.

Essential Government Functions :

All work performed under this job classification is in support of essential governmental functions of the Torres Martinez Desert Cahuilla Indians.

Job Description Subject to Change

Salary : $28

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