Operations Purchasing Administrator

Job Title:    Operations Purchasing Administrator                

Reports to: Director of Retail Business Processes                                              

Division:     Operations & Logistics
Office:        Long Island City (Queens), New York 

OVERVIEW

The Operations Purchasing Administrator will execute the procurement processes for service parts, indirect procurement items and promotional inventory-controlled items. This individual will need to coordinate with every department to establish reorder points. Additionally, the administrator enters purchase orders in the ERP system based on vendor order placement, made by the applicable departments. Handle the invoicing process with regards to verifying costs, shipping & payments. This requires both vendor management and data entry skills, as you must closely track every order and payment.

The Operations Purchasing Administrator is also responsible for cross-functional collaboration and partnership to assess current processes and system requirements for supply chain. This person will serve as a subject matter expert in the company’s digital transformation, which includes enterprise resource planning system migration. As such, this person will take an overall business operations viewpoint in process assessment, documentation and improvement.

ESSENTIAL JOB RESPONSIBILITIES

·       Supplier Relationship Management: Cultivate and maintain strong relationships with key suppliers/vendors.

·       Continuously evaluate supplier performance and address any issues promptly.

·       Collaborate with internal stakeholders to understand procurement needs and ensure timely delivery of materials.

·       Inventory Management: Work closely with inventory management teams to maintain optimal inventory levels and minimize stock outs.

·       Develop and implement inventory control measures to reduce excess inventory and carrying costs.

·       Procurement Process Optimization: Drive continuous improvement initiatives to enhance procurement processes, systems, and efficiency.

·       Collect orders from all departments.

·       Submit purchase orders & track from order to completion.

·       Reconcile invoices and communicate any issues to accounts payable.

·       Develop new systems to increase productivity & precision.

·       Provide excellent customer service to customers & team members when communicating about orders, repairs, or damages.

·       Administrative Operations: Perform other admin related duties as assigned.

QUALIFICATIONS

·               Change management experience preferred.

·               Highly skilled in Microsoft Excel, PowerPoint, and Access.

·               Proven success in a fast-paced retail environment.

·               Excellent numerical aptitude and detail oriented.

·               Excellent verbal and written communication skills.

·               A bachelor’s degree is preferred.

SALARY RANGE: $22.00- 25.00 per hour commensurate upon experience.

We are an Equal Opportunity Employer. All persons shall have the opportunity to be considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, gender, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws.

Salary : $22