What are the responsibilities and job description for the Administrative Assistant I position at Town of Estes Park, CO?
Job Title: Administrative Assistant I
The Town of Estes Park seeks qualified applicants for the position of Administrative Assistant I in the Town Public Works Department.
About the Job
Under the direction of the Public Works Director, the Administrative Assistant performs specialized and responsible clerical and administrative work. Work is varied and unpredictable, handles operational and administrative details, and works with considerable independence within the scope of established policies and procedures.
Responsibilities
- Handles full range of clerical and administrative details, including research, spreadsheets, data manipulation, preparation of complex documents and database administration.
- Schedules and coordinates meetings and conferences.
- Issues permits, licenses, and other official certifications upon approval of supervisor or performs other specialized functions unique to departmental assignment.
- Prepares and maintains departmental records and reports for meetings, notices, agendas, and other matters.
- Maintains office supplies and ensures departmental needs are met.
- Maintains Town or departmental website, updating documents, organizing content and ensuring accuracy of information.
- May serve as a notary public and receptionist for a work group or department.
- May attend staff, committee or Board meetings and assist in agenda preparation, attend, and prepare minutes of staff or committee meetings.
Requirements
- High school diploma or equivalent (GED).
- Some post-secondary education or training in a related field.
- Level I: Minimum two (2) years of clerical, administrative or secretarial experience in a professional office setting.
Physical Requirements and Work Environments
| Physical Task | Frequency | Physical Surroundings | Frequency |
|---|---|---|---|
| Sitting | C | Extreme Temperatures | R |
| Standing | F | Inside Work | F |
| Walking | F | Outside Work | R |
| Running | R | Working at Height | R |
| Squatting | O | Kneeling | O |
