What are the responsibilities and job description for the Town Bookkeeper position at Town of Petersburgh?
The Town of Petersburgh Bookkeeper
The work involves responsibility and independently maintaining fiscal and accounting records for the Town. The work must be carried out in accordance with established governmental accounting procedures and municipal law.
The incumbent is appointed by the Town Supervisor and works directly under the Town Supervisor.
Duties include but are not limited to:
Accounting and financial management duties:
Balance and reconcile bank accounts, perform monthly close out processes.
Prepare, print, and distribute various financial reports as required by New York State.
Track and make debt payments.
Assist in CHIPs funding submission to the state for Highway funding.
Assistance and collaboration with the Town Clerk’s office and Water District Tax Collector to conduct Water District bookkeeping and accounting.
Administration of all Town insurance policies: employee health insurance payments, general insurance, and worker’s comp insurance.
Participate in the bidding process as required by the Procurement Policy.
Provide support to the Supervisor throughout the annual budget preparation process including fund balance analysis and calculations.
Verify and file budget cap information as required by law.
Maintaining the town budget with the Supervisor and Town Board.
Provide support and guidance to Department Heads and the Town Board on budget issues.
Input budget information into accounting system.
Monitor and audit budgetary activities for all departments and prepare budget modifications for Town Board approval.
Complete year-end processing and file the Annual Update Document (AUD) with the State Comptroller’s Office.
Process and file 1096 and 1099s at year-end.
Payroll Duties:
Coordinate paperwork for processing payroll. Execute and oversee all phases of payroll.
Prepare a variety of reports associated with payroll including Employee Retirement System (ERS) reporting.
Maintain files of employee benefit usage and inform Supervisor or Highway Superintendent of any issues.
File payroll tax deductions.
Prepare quarterly wage and tax reports.
Process and file W3 an W2s at year-end.
Human Resources:
Employee Benefits: Coordinate the administration of employee benefit programs including medical insurance, NYS retirement, and worker’s comp.
Personnel Files: Maintain confidential personnel files and related records in accordance with Town policy, federal/state regulations, and guidelines.
Minimum Qualifications
(A)
Graduation from High School and 6 years full time of experience in preparing and maintaining financial accounts and records, which must involve preparation of financial statements; OR
(B)
Graduation from a regionally accredited or New York State registered two-year college with an Associate’s degree in Accounting, Finance, Business Administration, or related field and 2 years of full time experience indicated above; OR
(C)
Graduation from a regionally accredited or New York State registered four-year College with a degree in Accounting, Finance, Business Administration, or related field; OR
(D)
Any combination of training and experience equal to or greater than that described above.
Applications Details
Hours: Part-time (2-6 hours per week); Scheduling is Flexible
Pay: $ 16,320.00 /year or as budgeted in annual Town budget
Benefits: This position is eligible for the NYS Retirement System
Job Type: Part-time
Pay: $16,320.00 per year
Expected hours: 2 – 6 per week
Schedule:
- Choose your own hours
Work Location: In person
Salary : $16,320