Accounts Payable Clerk IV - Finance

Are you an organized, detail-oriented professional who thrives in a fast-paced environment? The Town of Salem, NH, is seeking a dedicated Accounts Payable Clerk to join our Finance Department. In this role, you’ll process vendor invoices, maintain accurate accounts payable records, reconcile vendor statements, and ensure timely payments to vendors. If you’re looking to make a positive impact and contribute to a collaborative team, we’d love to hear from you!

About the Role: The Town of Salem, NH, is seeking a full-time Accounts Payable Clerk to process and maintain accounts payable records, reconcile vendor statements, and ensure timely and accurate payments. This role requires independence, attention to detail, and strong communication skills as you interact with vendors and various departments within the Town.

Accountability: Reports directly to and is accountable to the Assistant Finance Director.

What You’ll Do: (This list is illustrative and not all-inclusive. Please refer to the full job description for complete details.)

• Process vendor invoices for timely payment, ensuring accuracy and compliance with departmental policies.
• Review invoices for accuracy and ensure appropriate supporting documentation is attached.
• Reconcile invoices, credit card statements, packing slips, and purchase orders to ensure consistency.
• Maintain vendor files and establish positive working relationships with vendors, resolving any payment or invoice issues.
• Prepare manifests and process checks upon approval from the Assistant Finance Director.
• Prepare and process both electronic payments and paper checks for signatures.
• Process, sort, and file records and other documents following established systems.
• Provide backup assistance to other Finance Department employees when necessary.
• Perform additional related duties as assigned by the Assistant Finance Director.

• High school diploma or equivalent, with advanced coursework in accounting or bookkeeping.
• Minimum of five (5) years of related experience in accounts payable or a similar finance role.
• Knowledge of accounts payable functions and computerized financial systems.
• Ability to interpret budgetary financial statements.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Experience with electronic payment processing is desirable.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and accuracy in record-keeping.
• Ability to create and maintain accurate and organized records and files.
• Excellent communication and interpersonal skills when interacting with other departments, vendors, and the general public.
• Ability to work independently with minimal supervision while also being a team player.

What We Offer: Starting pay: $27.08/hour with holidays, paid time off, and benefits in accordance with the SEA Collective Bargaining Agreement.

• Health and Vision Insurance HSA – Employee pays $23.09/week for single coverage.
• Dental Insurance – Town pays 100% for single coverage.
• Disability Insurance – 70% of base wages for up to 26 weeks.
• Life Insurance – Town covers the entire cost equal to base annual earnings.
• New Hampshire Retirement System Group I – Defined benefit pension plan.
• Tuition reimbursement for pre-approved job-related courses.
• $4,000 annual health insurance waiver for employees with qualifying outside coverage.

How to Apply: Interested candidates must complete a Town of Salem Employment Application and submit a resume and cover letter to jobs@salemnh.gov. Applications will be held in confidence. Candidates will be rated based on education, assessment, training, and experience related to the job requirements. Please provide complete and accurate educational and employment information. Pre-employment testing includes educational and criminal background checks.

Internal candidates may apply in accordance with the SEA Collective Bargaining Agreement through March 26, 2025. Closing Date: Open until filled.

The Town of Salem is an equal opportunity employer.