What are the responsibilities and job description for the Assistant Town Clerk position at Town of Vernon?
Position Type
Town Clerk/Assistant Town Clerk
Date Posted
3/5/2025
Location
Town Hall
Closing Date
03/26/2025
Additional Information: Show/Hide
Town of Vernon Department: Town Clerk
Job Title: Assistant Town Clerk
Salary Group: N-7 - $29.48 - $37.50
Hours: 35/week - 4 day work week (Monday, 8:00-4:30, Tuesday 8:00-7:00, Wednesday 8:00-5:00, Thursday 8:00-4:30)
General Statement of Duties: In the Office of the Town Clerk, records and reports land records and vital statistics; issues licenses and permits; assists in the administration of elections; provides office administrative assistance to Town Clerk; and assumes responsibility of the office in the absence of the Town Clerk.
Supervision Received: Receives general direction from the Town Clerk.
Supervision Exercised: Provides general supervision to temporary clerical staff as necessary; provides general supervision to assigned employees in functional areas of work as required.
Essential Job Functions: Receives and records land record information in day book and in computerized general indexes. Prepares and films land records. Receives, records and indexes vital statistic information, e.g. births, deaths, and marriages. Observes strict confidentiality in maintaining restricted information. Receives and calculates recording fees and conveyance taxes for deed transfers, land maps and trade name certificates. Prepares sales ratio forms and transmits to Assessor and to the Connecticut State Department of Revenue Services. Issues licenses and receives fees for dog, hunting, trapping, fishing, and other licenses. Maintains cash drawer and reconciles cash on a daily basis. Prepares statements for fees collected. Prepares bank deposits. Registers voters and assists in distribution of absentee ballot forms and other details for general and special elections. Issues marriage licenses and receives related fees. Receives and processes claims/suits against the Town. Provides technical information and assistance to title searchers, attorneys and members of the public. Notarizes documents for Town and public. Works with the public in person or by telephone. Provides information concerning services offered by the office, Town government, and by the community. Prepares correspondence in response to routine inquires. May record proceedings at regular and special Town Council meetings. Operates computer, typewriter and copy machines. Relieves clerical staff in other town offices as necessary. Regular and punctual attendance.
Other Job Duties: Provides notarial services for internal and external customers; performs other related duties as required.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, stoop, balance, climb, talk and hear. The employee is required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms. Hand-eye coordination necessary for operation of computer and various office equipment. The employee must lift and/or move up to 20 - 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs highly complex and varied tasks requiring independent knowledge and concentration on fine detail with interruptions and make routine decisions; ability to attend to task for long periods of time, complete multiple assignments.
Minimum Qualifications
Knowledge, Skills and Abilities Required: Considerable knowledge of modern office practices, procedures and equipment; considerable knowledge of business English, spelling and vocabulary; ability to type accurately; must be computer literate with ability to adapt to and use multiple software programs; ability to work with extreme accuracy in recording information; knowledge of state statutes and regulations pertaining to elections, land transfers, and vital statistics; ability to establish and maintain effective working relationships with other employees, and the general public; demonstrate ability to communicate with the public on land records, vital statistics, and election matters in a positive and pleasant manner; ability to obtain and maintain Notary Public certification; ability to maintain confidentiality.
Experience & Training: Graduation from high school, or high school equivalency diploma (GED) and 5 years of increasingly responsible experience in administrative work; two (2) of the five (5) years being recordkeeping experience, or any other equivalent combination of education and experience. Must be Connecticut Certified Town Clerk, or be able to obtain same within three (3) years of employment. Must be bondable in the State of Connecticut.
This job description is not intended to be a complete statement of all duties and responsibilities that comprise this position. EOE/AA/M/F Adopted: 6/5/2012, Revised 9/26/2016; Adopted 10/4/2016
Town Clerk/Assistant Town Clerk
Date Posted
3/5/2025
Location
Town Hall
Closing Date
03/26/2025
Additional Information: Show/Hide
Town of Vernon Department: Town Clerk
Job Title: Assistant Town Clerk
Salary Group: N-7 - $29.48 - $37.50
Hours: 35/week - 4 day work week (Monday, 8:00-4:30, Tuesday 8:00-7:00, Wednesday 8:00-5:00, Thursday 8:00-4:30)
General Statement of Duties: In the Office of the Town Clerk, records and reports land records and vital statistics; issues licenses and permits; assists in the administration of elections; provides office administrative assistance to Town Clerk; and assumes responsibility of the office in the absence of the Town Clerk.
Supervision Received: Receives general direction from the Town Clerk.
Supervision Exercised: Provides general supervision to temporary clerical staff as necessary; provides general supervision to assigned employees in functional areas of work as required.
Essential Job Functions: Receives and records land record information in day book and in computerized general indexes. Prepares and films land records. Receives, records and indexes vital statistic information, e.g. births, deaths, and marriages. Observes strict confidentiality in maintaining restricted information. Receives and calculates recording fees and conveyance taxes for deed transfers, land maps and trade name certificates. Prepares sales ratio forms and transmits to Assessor and to the Connecticut State Department of Revenue Services. Issues licenses and receives fees for dog, hunting, trapping, fishing, and other licenses. Maintains cash drawer and reconciles cash on a daily basis. Prepares statements for fees collected. Prepares bank deposits. Registers voters and assists in distribution of absentee ballot forms and other details for general and special elections. Issues marriage licenses and receives related fees. Receives and processes claims/suits against the Town. Provides technical information and assistance to title searchers, attorneys and members of the public. Notarizes documents for Town and public. Works with the public in person or by telephone. Provides information concerning services offered by the office, Town government, and by the community. Prepares correspondence in response to routine inquires. May record proceedings at regular and special Town Council meetings. Operates computer, typewriter and copy machines. Relieves clerical staff in other town offices as necessary. Regular and punctual attendance.
Other Job Duties: Provides notarial services for internal and external customers; performs other related duties as required.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, stoop, balance, climb, talk and hear. The employee is required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms. Hand-eye coordination necessary for operation of computer and various office equipment. The employee must lift and/or move up to 20 - 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment: The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs highly complex and varied tasks requiring independent knowledge and concentration on fine detail with interruptions and make routine decisions; ability to attend to task for long periods of time, complete multiple assignments.
Minimum Qualifications
Knowledge, Skills and Abilities Required: Considerable knowledge of modern office practices, procedures and equipment; considerable knowledge of business English, spelling and vocabulary; ability to type accurately; must be computer literate with ability to adapt to and use multiple software programs; ability to work with extreme accuracy in recording information; knowledge of state statutes and regulations pertaining to elections, land transfers, and vital statistics; ability to establish and maintain effective working relationships with other employees, and the general public; demonstrate ability to communicate with the public on land records, vital statistics, and election matters in a positive and pleasant manner; ability to obtain and maintain Notary Public certification; ability to maintain confidentiality.
Experience & Training: Graduation from high school, or high school equivalency diploma (GED) and 5 years of increasingly responsible experience in administrative work; two (2) of the five (5) years being recordkeeping experience, or any other equivalent combination of education and experience. Must be Connecticut Certified Town Clerk, or be able to obtain same within three (3) years of employment. Must be bondable in the State of Connecticut.
This job description is not intended to be a complete statement of all duties and responsibilities that comprise this position. EOE/AA/M/F Adopted: 6/5/2012, Revised 9/26/2016; Adopted 10/4/2016
Salary : $7 - $29
