Finance and Executive Operations Assistant

Attention Applicant: The Township of Pine Is Posting This Position To Assist The Northern Regional Police Department With Recruitment Efforts.

Interested candidates should submit a resume, cover letter, and references to Chief Bryan DeWick bdewick@nrpolice.com or online at nrpolice.com/employment. Applications will be reviewed on a rolling basis until the position is filled. The deadline for resume submittal will be April 18, 2025 at 3pm.

Position Title: Finance and Executive Operations Assistant

Department: Northern Regional Police Department

Reports To: Chief of Police

Employment Type: Full-Time

FLSA Status: Non-Exempt

Supervises Others: None

Compensation: $55,000 annually (commensurate with experience) plus benefits

Location: Northern Regional Police Department, 230 Pearce Mill Road, Wexford, Pennsylvania

Position Summary

The Northern Regional Police Department seeks a highly organized and detail-oriented professional with a strong accounting background to support the Chief of Police and the executive leadership team. This role requires a unique combination of executive-level administrative skills and expertise in financial management to ensure the seamless operation of the office and its financial activities. The ideal candidate will act as a key point of contact for internal and external stakeholders while managing sensitive and confidential information with the highest level of discretion.

Key Responsibilities

Accounting and Financial Management

• Assist with the preparation and monitoring of the department's annual budget.
• Oversee expense reporting, purchasing, and invoice processing to ensure compliance with both department and municipal policies and procedures.
• Reconcile departmental accounts and assist in financial audits.
• Generate financial reports, forecasts, and analyses to support strategic decision-making.

Executive Support

• Prepare reports, presentations, and correspondence for executive-level communication.
• Act as a liaison between the Chief of Police, department staff, municipal officials, and external partners.
• Handle confidential information with discretion and professionalism.
• Provide comprehensive administrative support to the Chief of Police, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Office Management

• Maintain organized records of departmental documents, including financial statements, contracts, and personnel files.
• Monitor and manage office needs, procurement, and vendor relationships.
• Assist in coordination of department-wide events, training sessions, and initiatives.

Communication and Stakeholder Engagement

• Draft internal memos, press releases, and other communications as needed.
• Serve as the first point of contact for inquiries directed at the Chief's office.
• Foster positive relationships with community organizations and stakeholders.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of three years of experience in a role requiring accounting or financial management responsibilities, and some experience as an executive assistant or similar work.
• Ability to successfully pass a criminal background check.
• Proficiency in accounting software (e.g., Springbrook, QuickBooks, SAP) and Microsoft Office Suite, especially Excel.
• Strong organizational, problem-solving, and time-management skills.
• Exceptional verbal and written communication abilities.
• Proven ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Familiarity with municipal government operations and public sector budgeting and accounting.
• Knowledge of law enforcement procedures and protocols.
• Experience with grant research, management and reporting.

Key Competencies

• Attention to Detail: Ensures accuracy in all financial and administrative tasks.
• Confidentiality: Maintains the highest level of discretion when handling sensitive information.
• Interpersonal Skills: Build strong relationships across diverse teams and with community stakeholders.
• Adaptability: Thrives in a dynamic environment with evolving priorities.

Working Conditions

• Office-based role with occasional requirements to attend external meetings or events, in the evening, to record minutes.
• Expectation of working normal business hours Monday-Friday.
• Accepts other duties as assigned.

The physical demands described herein represent those an employee must meet to perform this position's essential functions successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Physical Demands:

While performing the duties of this position, the employee is regularly and frequently required to stand, kneel, bend, crouch, walk, stop and talk, read, hear, use hands and finger, handle, grasp, and feel to use equipment; reach with hands and arms, and lift up to 20 -pounds. The specific vision abilities required for this position include close, distance, and peripheral vision abilities and the ability to adjust to focus. The noise level in this position ranges from low to moderate.

Mental Demands:

While performing the duties of this position, the employee may be required to use written and oral communication skills; observe and interpret situations; read and interpret information, analyze, assess, and report work assignment difficulties; use comprehensive writing and simple mathematical tasks; work with constant interruptions; independent judgement; and interact with township officials, board members, employees, and the public.

The Northern Regional Police Department (NRPD) is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The NRPD will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.