Contract Specialist

Contract Conformance Specialist

12 Months

Houston, TX (Hybrid M, T, Th)

• The Contract Conformance Specialist (CCS) is accountable for the sourcing and administration responsibilities for assigned executed contractual arrangements of capital and maintenance projects.
• The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.
• The CCS facilitates the timely identification, communication and resolution of contractual matters.
• CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, project controls and other functional groups.
• The CCS reports directly to the Supply Chain Management (SCM) Construction & Sourcing Administration (CS&A) Team Lead or Supervisor unless directed otherwise by the SCM Manager or Director.

Dimensions:

• Assigned projects or programs with a consolidated total of up to ***MM per year. Assigned projects or programs
• between 1- and 6-years duration. Assigned projects or programs, including those of elevated complexity.
• Desired Qualifications:
• Demonstrated ability to communicate in a clear, concise, and organized manner.
• Demonstrate excellent human relations, influence, and listening skills to deal effectively with all levels of employees and management.
• Ability to develop collaborative working relationships with other departments to achieve goals.
• Familiarity with best management practices for contracting.
• Ability to support the negotiation of complex contracting issues.
• Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
• Ability to communicate and interact effectively in a team environment.
• Excellent organizational and technical writing skills are a requirement.
• Ability to effectively prioritize work in a timely manner.
• Demonstrate the ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become in crisis mode.
• Demonstrate proficiency working with office computer applications such as Microsoft Office, Microsoft Teams, SharePoint, and Oracle.

Duties and Responsibilities:

• Demonstrate understanding of and compliance with Project Execution contracting strategy.
• Facilitate preparation of purchase orders, work releases and contract exhibits, which include scope of work, specifications, pricing, and other special instructions.
• Assist in writing technical contract language describing the scope of work, pricing, and other special instructions for each assigned project.
• Ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.
• Support project management in contractor contract negotiations during the contract bidding and formation phases.
• Coordinate with the project team in its development of a project specific communication plan.
• Participate and assist with training regarding contract administration to team and third-party personnel.
• Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
• Maintain contractor correspondence and documentation logs.
• Prepare and transmit in a timely fashion company generated correspondence, with concurrence of the project team.
• Manage change order process, which includes managing change order log, generating change directives, reviewing the contractor requested changes, and preparing approved change orders.
• Prepare meeting agenda and distribute meeting notes for all contract-related meetings between company and contractor.
• Establish and implement project contract document control and retention system in compliance with company procedures.
• The review of the contractor submitted invoices for compliance with contractual requirements.
• Coordinate with project team, SCM SC&A team lead or supervisor and legal, as required, in resolution of contractual issues as they arise.
• Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
• Close out project contract files and submit them for retention in compliance with Company procedures.
• Prepare for and aid during company and external compliance audits.
• Ongoing communication with the SC&A team lead or supervisor regarding projects contractual requirements, practices and issues, including providing weekly status updates on the tracking report.

Basic/Minimum Qualifications:

• Bachelor’s degree in an engineering, construction, legal, technical or business discipline with a minimum of 4 years of experience in legal, engineering, construction, and/or contract administration of construction related projects, preferably in the energy industry; or Associates degree with a minimum 7-10 years of experience in legal, engineering, construction, and/or contract administration of construction related projects, preferably in the energy industry.
• Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
• Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.

Work Conditions:

• CCS’s primary location will be a company office within the CCS’s assigned project.
• Minimal travel may be required.