Contracts Manager

JOB SUMMARY:

The Manager, Contracts will oversee daily department operations and drive process improvements. This role requires a strategic thinker with strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Key responsibilities include drafting and reviewing complex lease agreements, supervising team workflows, assisting with the resolution of billing discrepancies, conducting contract analysis and summarizing key commercial terms, and ensuring compliance with internal controls. The Manager, Contracts will also play a critical role in enhancing systems and processes to support the organization’s growth and efficiency.

ESSENTIAL JOB FUNCTIONS:

• Draft and Review Agreements

• Prepare and review complex (non-standard) lease agreements, including finance leases, operating leases, subleases, and chassis pool agreements.

• Oversee the review and quality assurance of lease drafts and system updates to ensure accuracy and compliance.

• Team Management

• Provide mentorship and performance management for the Contracts department which currently consists of one Sr. Contracts Administrator.

• Oversee and optimize daily departmental workflows, ensuring timely and accurate completion of tasks.

• System and Process Management

• Oversee updates to contract and billing terms in leasing systems and oversee system enhancements, including requirement gathering and testing.

Additional Responsibilities

• Prepare and distribute contract-related reports to internal stakeholders.

• Maintain compliance with internal control standards and implement process improvements to enhance efficiency.

• Perform document management tasks, including processing documents for countersignature and ensuring proper organization and accessibility.

• Contribute to special projects and ad hoc requests to support departmental and organizational goals.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties

REQUIRED QUALIFICATIONS:

Education & Experience

• Bachelor’s degree required.

• Minimum 2 years of experience in contract administration, drafting, and legal operations.

• Experience in leasing, intermodal, or transportation industries preferred.

Technical Skills

• Proficiency in Microsoft Word, Excel, and Outlook, with the ability to quickly learn and adapt to in-house contract management systems.

• Strong technical skills with a focus on process optimization and systems enhancements.

Core Competencies

• Strategic thinker with strong analytical and organizational abilities.

• Exceptional attention to detail, accuracy, and follow-through.

• Strong problem-solving and decision-making skills, with the ability to resolve complex issues.

Soft Skills

• Effective communicator with excellent written and verbal communication skills.

• Proven ability to lead and inspire a team in a collaborative environment.

• Self-motivated, dependable, and adaptable in a dynamic work setting.

• Fast-paced environment with strict deadlines and high expectations for accuracy and quality.

WORK ENVIRONMENT: Hybrid arrangement.

DIRECT REPORTS: Supervisory Role with Direct Reports

PHYSICAL REQUIREMENTS: Please see below:

• Regularly required to sit and stand.
• Occasionally will lift items up to 10 lbs.

The above job is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties, as assigned by their supervisor. All employment is “at-will” as governed by the law of the state where the employee works. It is further understood that the “at-will” nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized company officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)