What are the responsibilities and job description for the Administrative Assistant position at Trans-Global Solutions, Inc.?
Summary: Seeking an employee to perform advance secretarial and administrative support functions in a department or work unit. The administrative assistant must be reliable and can multitask and acclimatize in a fast-paced environment. Their job duties can vary widely, not just from job to job, but from day to day. Other job duties include answering phone and emails, entering information into our database, organizing files, and making copies.
Company Benefits: We offer a competitive compensation & benefits package to include Medical, Dental, Vision, Life Insurance, 401K with Match, Paid Holidays, and Vacation.
Office Hours: Monday to Friday; 8 a.m. to 5 p.m.
Responsibilities:
· Direct visitors to the appropriate person and office
· Answer, screen & forward incoming phone calls
· Ensure reception area, office & boardrooms are tidy and presentable, with all necessary stationery & materials (e.g., pens, forms, drinks, snacks & brochures)
· Receive, sort, and distribute daily mail/deliveries.
· Order front office supplies & keep inventory of stock
· Update calendars & schedule meetings
· Perform other clerical duties such as filing, photocopying, transcribing & faxing.
· Assist with onboarding new hires, such as: new hire paperwork, drug test, background check & safety orientation.
· Process new hires through E-Verify & Disa.
· Maintain document control by using M-Files.
Skills/Qualifications:
· High School graduate or GED.
· Must have a minimum of two years of admin or assistant experience.
· Must be proficient in all Microsoft programs.
· Strong multitasking and prioritization skills.
· Solid typing, communication, and proofreading skills.
· Reporting skills
· Accuracy & attention to detail
· Organization
· Analyzing Information
· Problem Solving
· Verbal Communication
· Tact & discretion when dealing with confidential information
Bilingual_ mandatory._
Job Type: Full-time
Pay: $16.00 - $17.50 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you able to pass a drug test?
- Are you able to pass a background check?
Experience:
- Microsoft Office: 1 year (Required)
Work Location: In person
Salary : $16 - $18
