Administrative Assistant/Receptionist

Job Description

Travel Cafe - Montana's Travel Agency is looking for a candidate who will be responsible for supporting the overall business operations. This is a 3/4 to full-time, hourly position with an excellent benefits package. Travel Cafe has various offices throughout Montana, with its corporate office is located in Billings, MT. This position requires the job to be performed in the Billings office.

The ideal candidate will be a hard worker who has to the ability to organize and prioritize tasks, is a team player as well as a self-starter and exhibits excellent customer service skills. This position requires someone who can multitask and shows resourcefulness and initiative. This candidate will support management and coworkers by maximizing office productivity and proficiency; establish uniform correspondence procedures and develop resources that create timely and efficient workflow. Travel experiences would be beneficial but not a requirement.

Responsibilities will include:

• Greet visitors, assist walk-in and scheduled guests
• Answer multi phone line: assist callers or direct to agent as appropriate
• Monitor and respond to generic email inboxes
• Manage executive team calendars, creating Teams meetings or reserving conference room as appropriate
• Assist with management correspondence and documentation
• Coordinate vendor visits, meetings, & training with agency personnel
• Occasionally make bank deposits (in same building)
• Order office supplies with approval from accounting
• Clerical tasks such as photocopying, digital and physical file management, ingoing & outgoing mail.
• Coordinate on-boarding steps for newly hired employees (arrange for keys, technology set up, phone set up, etc.)
• Assist with planning internal events
• Maintain a clean & organized reception area
• Other duties as assigned

Travel Cafe - Montana's Travel Agency has an outstanding reputation for providing exceptional customer service and we are looking forward to meeting the right candidate.

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 32.5 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administration: 1 year (Required)

Ability to Commute:

• Billings, MT 59101 (Required)

Work Location: In person

Salary : $22