Receptionist/Administrative Assistant

```Duties```
Job Overview

The Administrative Assistant / Receptionist will provide administrative support to the Office Manager, Project Manager, Estimator, and other Construction Management staff. Assist staff with communicating with vendors and clients.

Responsibilities and Duties

· Answer incoming phone calls and respond to emails in a professional manner

· Execute clerical and general office duties including filing, data entry, copying, ordering office supplies, errands and other administrative tasks for special projects as requested

· Assist with Accounts Payable and other general accounting tasks

· Booking travel / hotel arrangements for staff and crews

· Prepare forms such as service agreements, subcontracts, bid proposals

· Act as a point of contact for vendors and subcontractors

· Maintain Projects in Progress and Projects Completed Lists

· Update and maintain company resumes for key personnel

· Order Office Supplies / facilitate copier maintenance / paper refills

· Errands such as FedEx drop off

· Update Phone List & Projects List

· Employee Packets

· Compile Manuals – Safety, Superintendent

Qualifications

• Excellent computer skills (A MUST)
• Dependable and reliable (A MUST)
• Experience in the Construction Industry
• Excellent spelling, grammar, and writing skills
• Skilled with Microsoft Office, especially Excel
• Skilled with Adobe Acrobat
• Ability to plan and see the "big picture"
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Excellent problem-solving ability
• A team player
• Ability to work in a fast-paced environment
• Strong attention to detail
• Ability to work independently and in a team environment

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person