Administrative Services Manager

Treatment Centers of America is seeking a skilled Administrative Services Manager to join our team.

About us:

We have an incredible team of passionate, friendly, and helpful people, and as the Administrative Services Manager, you get to help us build something that has a huge impact on people’s lives. We care deeply about our patients, and this must resonate with you as we strive to provide the best customer service. You'll work alongside us to help facilitate accurate insurance billing. You’re kind of a bid deal to us and our patients.

We work hard and we work hard to make working at Treatment Centers a great experience. We want everyone to enjoy working with us and we often do a variety of fun company activities. We also want everyone to have a full life outside of Treatment Centers and we provide a generous pto package and numerous paid holidays. Additionally, we consider raises every year (hey-o!).

Essential Duties

This position includes, but is not limited to, the following essential functions:

• Supervise administrative functions and operations within the company’s departments
• Coordinate administrative activities between departments to ensure efficient workflow
• Manage the company’s HR functions, such as hiring new employees, coordinate training, payroll, and administering benefits programs
• Manage financial assets and liabilities, develop budgets, A/R & A/P, and set financial goals
• Supervise administrative support staff and evaluate their performance
• Provide departments and employees with adequate resources and supplies to perform their duties well
• Negotiate contract terms and agreements with vendors and partners
• Develop and implement the company’s administrative policies and procedures and ensure they are followed
• Improve management systems to make the business run more efficiently
• Prepare and maintain employee records, financial reports, and other documents
• Ensure compliance with renewing and maintaining current business and operational licensing and certifications
• Coordination with the company’s RCM department
• Other duties as needed

Knowledge, Skills, and Abilities

• Excellent communication, negotiation, and problem-solving skills.
• Ability to analyze financial data and generate actionable reports.
• Proficient in Microsoft Office Suite.
• Excellent written and verbal communication skills
• Analytical ability to develop and implement improvements or recommendations
• An initiative-taking problem solver. Ability to understand and deal effectively with issues and opportunities
• Ability to communicate effectively with co-workers and management about the finances of the business and justify certain financial recommendations
• Builds and develops internal and external relationships, creates partnerships, builds trust, share ideas, and accomplishes work
• Embraces change and sets goals that align with the company's vision

Requirements/Qualifications

The person in this position will have the following experience and attributes:

• Bachelor's degree in Business Administration, Finance, or a related field.
• Proven experience in business and financial management within a healthcare setting.

Job Type: Full-time

Benefits:

• 401(k)
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person