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Program Administrator

Tremco CPG Inc.
Beachwood, OH Full Time
POSTED ON 5/20/2024 CLOSED ON 6/10/2024

What are the responsibilities and job description for the Program Administrator position at Tremco CPG Inc.?

General Description:

The Program Administrator is responsible for supporting the Enterprise Account Team Lead and other Program Managers in a behind-the-scenes type of role.  The Program Administrator should be a very detail oriented and organized professional who understands the importance of deadlines, communication, and customer-specific requirements.  The Program Administrator will be responsible for working on multiple Programs (service contracts) and executing on the day-to-day requirements as outlined by the Enterprise Account Team Lead and/or the Program Manager.

 

Essential Duties and Responsibilities: 

  • Writing proposals for customer accounts.
    • Understanding customer specific requirements (applicable discounts, labor/material break out, taxes, etc.)
    • File/document integrity - use internal web resources (eBuilder) and local file storage to maintain document and file storage integrity.
    • Understanding different labor rates for each WTI region(s).
    • Understanding different WTI service types and how they are priced.
  • Managing multiple leak response programs.
    • Tracking leak calls and WTI service response times. 
    • Managing subcontractor invoices and completion paperwork. 
    • Working with regional administrators to re-dispatch leak calls, get progress updates, etc. 
    • Working with WTI technicians to request NTE increases on individual leak responses if applicable.
    • Tracking and invoicing leak service calls. 
    • Delivering invoices to customer specific locations (work order systems, customized email addresses, etc.)
  • Tracking inspection programs.
    • Working in internal systems to track roof inspection data. 
    • Maintaining a master inspection tracker showing where small pieces of entire programs are in relation to completion.
    • Maintain a weekly schedule to WTI field technicians and Program Manager (to share with customer).
    • Inputting budgets, editing, and categorizing recommendations from WTI field technicians. 
    • Submitting reports and files for internal quality control. 
    • Editing reports as needed based on feedback from quality control personnel. 
    • Delivering reports to Program Manager/customer. 
  • Customer portals
    • Updating customer work order status with ETA
    • Updating customer invoice system with Invoice
  • Special Project Assignments
  • Be accountable for managing your day based on tasks set forth by Program Manager. 

 

Competencies:

Technical

  • Knowledge of all Services that WTI offers (able to read through a price book and understand the information)

Communication

  • Superior written, oral, and digital communication skills.

Computer Literacy

  • Outlook Email
  • Microsoft Teams
  • Microsoft Excel (must have)
  • SmartSheet
  • SAP

 

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