What are the responsibilities and job description for the Training and Facilities Manager position at Tri-Valley, Inc.?
The basic function of the Training and Facilities Manager is to coordinate agency-wide training, oversee facility operations, coordinate inspections and repairs, and oversee maintenance.
Responsibilities:
Training
- Develop and maintain the Agency-wide training library, from in house video trainings to outside programs.
- In collaboration with Human Resources, develop curriculum for the Agency-wide orientation for new employees. Conduct all sessions as scheduled for incoming employees.
- Working with each Department, assist, as needed, in developing orientation and training for new staff, refresh staff and staff in transition.
- Coordinates the Succeed training platform for both voluntary and mandatory trainings for staff.
- Research new training programs to enhance and develop staff skillset.
- Maintain Agency training records for audit and regulatory requirements.
- Work with Human Resources in offering in-house management training to eligible staff or to seek out comparable programs outside of Tri-Valley.
Facilities Management
- Manages facility preventative maintenance work, inspections, repair, improvements, cleaning, trash pickup, shredding and other work related to the building.
- Supervises maintenance staff and provide internal work assignments.
- Coordinates work with appropriate contractors and services.
- Manages issues, repairs and problem-solving with agency phones, copiers, printers and fax machines.
- Coordinates work with IT manager, contractors and services.
- Reviews and makes recommendations on related service contracts or leases.
- Provides coordination of agency van utilization and all other van-related tasks such as ongoing maintenance.
- Posts internal kitchen cleanup schedules.
Purchasing
- Acts as purchasing agent for printed custom materials and specialty items.
- Completes purchases of supplies for internal use as needed.
- Completes grant related purchasing as needed.
Administration
- Notarizes agency documents, as required.
- Fulfills supervisory responsibilities as specified in Performance Evaluation Guidelines.
- Maintains alarm call list and contractor contact list.
- Performs miscellaneous duties and assignments as directed by the Chief Executive Officer/HR/OPCOM.
- Maintains Organizational Chart for the agency.
Essential Functions/Qualifications
- Bachelor’s Degree preferred
- 1-3 years in a supervisory or management position.
- Communication skills with TV Directors, staff, contractors, municipal and state agencies.
- Software: Windows, Excel, Power Point, Outlook.
