What are the responsibilities and job description for the Administrative Office Manager position at Trillium Health?
Purpose: The administrative office manager will provide support to the agency through being an ambassador of Trillium values to all who come into our offices. They will also provide support to the finance and facilities teams, as well as be a part of the Executive Support Team and help where needed.
Key Job Responsibility Areas
While performing the duties of this job the employee is required to stand, sit, walk, use hands to finger, handle, or feel; reach with hands and arms, talk and hear. Occasionally the employee must stoop, bend and lift or move up to 25 lbs. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.
Key Job Responsibility Areas
- Main office front desk coverage
- Mail room
- Executive Support
- Administrative support
- Miscellaneous
- Main office front desk coverage
- Welcome and greet visitors into the Administration Suite
- Ensure appropriate check-in and compliance with visitor protocols
- Responsible for incoming and outgoing mail
- Stamp outgoing mail and ensure it is picked up
- Sort and distribute incoming mail
- Work with the Executive Support Team
- Set up meetings, take minutes for finance committee of the Board and any other meetings when needed
- Assist when there are gaps in executive support coverage or projects that require additional support
- Administrative support
- Assist with copying, scanning, compiling grant documentation
- Ensure that office supplies are stocked and place orders when needed
- Miscellaneous
- Requires the ability and commitment to respect and support inclusiveness and diversity including but not limited to individuals of different backgrounds, cultures, races, ages, sexual orientations, gender identities or expressions, experiences, opinions, etc.
- Requires individual demonstration of commitment to the One Trillium values, behaviors and business impacts and modeling them in the organization
- Responsible for maintaining confidentiality of all patient, client, employee, protected and proprietary information
- Employees are accountable for meeting the performance standards of their departments and must participate as requested in compliance audits, process improvement and quality improvement plans.
- Other specific duties as assigned.
- Requires a minimum of a High School Diploma or equivalent
- Requires computer skills and proficiency in Microsoft 365, including but not limited to Outlook, Word, Excel, and Power Point, SharePoint.
- Requires a positive attitude, critical thinking, exceptional organizational skills, the ability to multi-task and professionalism.
- Must exhibit cultural sensitivity and be accustomed and comfortable with working in an inclusive and diverse environment.
- Flexibility and the ability to effectively collaborate
- Demonstrate initiative and autonomy but also be a team player
- Ability to positively interact with staff and external partners (at all levels) in a fast-paced environment, sometimes under pressure
While performing the duties of this job the employee is required to stand, sit, walk, use hands to finger, handle, or feel; reach with hands and arms, talk and hear. Occasionally the employee must stoop, bend and lift or move up to 25 lbs. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.
Salary : $25 - $36
