What are the responsibilities and job description for the Office Manager/HR Generalist position at Trinity Careers?
Trinity Industries is looking for an Office Manager/HR Generalist in our Chicago, IL office.
The Office Manager/ HR Generalist will act as a strategic partner to the plant management team, providing comprehensive HR support and ensuring the consistent application of HR policies, procedures, laws, standards, and regulations. This role also involves providing non-HR support in areas such as office management, operational support, record keeping, and inventory management.
What You Will Do:
Office Management:
- Maintain appropriate levels of office supplies and manage the designated budget
- Coordinate the maintenance of plant office equipment, including copier, fax machine, etc., in collaboration with Corporate Indirect Procurement
- Coordinate new supplier setup and onboarding in partnership with Corporate Accounts Payable
- Provide general ledger account coding for non-PO invoices
- Maintain and utilize a Purchasing Card for plant administrative expenses, ensuring compliance with all reporting requirements and control procedures
- Maintain inventory of employee pay cards in coordination with Corporate Payroll
- Assist with preparation for the annual physical inventory conducted by Finance/Accounting
Operational Tasks:
- Assist with implementation and maintenance of departmental procedures, reports, and logs
- Provide general administrative support for operational requirements, including sales order processing, SOP document distribution, and statistical data entry
- Provide prescribed training on specific topics
HR Responsibilities:
- Partner with plant management on all HR-related matters
- Communicate and support the consistency of HR policies, procedures, laws, standards, regulations, and strategies
- Perform onboarding functions, including I-9 employment eligibility verification, orientation, and benefit enrollment
- Maintain employee and business records according to company standards, including document retention
- Support interview coordination, new hire onboarding, and orientation processes
- Assist with plant-level annual HR initiatives such as compensation planning, performance management, employee engagement, and recognition
- Coordinate employee leaves of absence, including FMLA, ADA, Military, Childbirth/Parental, etc., and maintain timekeeping requirements for employees on leave
- Conduct exit interviews and ensure completion of termination processes
- Maintain strict confidentiality of highly sensitive matters
- Provide basic Spanish translations during employee communication
- Cross-train on Kronos timekeeping approvals and serve as an approval delegate for site managers as needed
What You Will Need:
- Bachelors or equivalent and minimum of 1 year of relevant experience or a minimum of 3 years experience
- Bilingual in English/Spanish required
- Requires knowledge and experience in own discipline; still acquiring higher level knowledge and skills
- Previous experience in Human Resources and Accounting strongly preferred
- Excellent written and verbal communication skills with a high level of personal integrity
- Ability to multi-task and problem solve
- Ability to analyze solutions using standard procedures
- Builds knowledge of the organization, processes and customers
- Analyzes possible solutions using standard procedures
- Receives a moderate level of guidance and direction
