What are the responsibilities and job description for the Office Manager / HR Generalist position at TrinityRail?
Trinity Industries is looking for an Office Manager / HR Generalist in our Chicago, IL office.
The Office Manager / HR Generalist will act as a strategic partner to the plant management team, providing comprehensive HR support and ensuring the consistent application of HR policies, procedures, laws, standards, and regulations. This role also involves providing non-HR support in areas such as office management, operational support, record keeping, and inventory management.
What You Will Do : Office Management :
Maintain appropriate levels of office supplies and manage the designated budget
Coordinate the maintenance of plant office equipment, including copier, fax machine, etc., in collaboration with Corporate Indirect Procurement
Coordinate new supplier setup and onboarding in partnership with Corporate Accounts Payable
Provide general ledger account coding for non-PO invoices
Maintain and utilize a Purchasing Card for plant administrative expenses, ensuring compliance with all reporting requirements and control procedures
Maintain inventory of employee pay cards in coordination with Corporate Payroll
Assist with preparation for the annual physical inventory conducted by Finance / Accounting
Operational Tasks :
Assist with implementation and maintenance of departmental procedures, reports, and logs
Provide general administrative support for operational requirements, including sales order processing, SOP document distribution, and statistical data entry
Provide prescribed training on specific topics
HR Responsibilities :
Partner with plant management on all HR-related matters
Communicate and support the consistency of HR policies, procedures, laws, standards, regulations, and strategies
Perform onboarding functions, including I-9 employment eligibility verification, orientation, and benefit enrollment
Maintain employee and business records according to company standards, including document retention
Support interview coordination, new hire onboarding, and orientation processes
Assist with plant-level annual HR initiatives such as compensation planning, performance management, employee engagement, and recognition
Coordinate employee leaves of absence, including FMLA, ADA, Military, Childbirth / Parental, etc., and maintain timekeeping requirements for employees on leave
Conduct exit interviews and ensure completion of termination processes
Maintain strict confidentiality of highly sensitive matters
Provide basic Spanish translations during employee communication
Cross-train on Kronos timekeeping approvals and serve as an approval delegate for site managers as needed
Qualifications
What You Will Need :
Bachelors or equivalent and minimum of 1 year of relevant experience or a minimum of 3 years experience
Bilingual in English / Spanish required
Requires knowledge and experience in own discipline; still acquiring higher level knowledge and skills
Previous experience in Human Resources and Accounting strongly preferred
Excellent written and verbal communication skills with a high level of personal integrity
Ability to multi-task and problem solve
Ability to analyze solutions using standard procedures
Builds knowledge of the organization, processes and customers
Analyzes possible solutions using standard procedures
Receives a moderate level of guidance and direction
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