Finance Coordinator

OVERVIEW

Trinity Presbyterian Church (www.tpctacoma.org) is a vibrant neighborhood congregation of 200 in the Hilltop neighborhood of Tacoma, Washington, that also offers a wide-variety of community-based programming in its building through the Bryant Neighborhood Center (www.bnctacoma.org).

PURPOSE

The Finance Coordinator supports Trinity Church and the Bryant Neighborhood Center finances, providing regular reporting to the Finance Team and Session, logistical analysis, and support to operational and personnel decision-making. Perform bookkeeping, contributions, and payroll functions. The employee must be passionate about the church's values and mission and the BNC's mission. Trustworthiness, self-motivation, and strong attention to detail are all mandatory requirements of the role.

DUTIES:

Reporting

• Prepare and present monthly financial reports including Budget to Actuals per Designated Fund and updated Fund Balance Sheets for the Finance Team and Session, monitor spending and project ending fund balances and working capital expenditures, and develop specialized reports as needed.
• Maintain proper cash flow controls to meet obligations and report to the Finance Team.
• Coordinate, prepare, and liaise with annual internal or external audits of Trinity’s books and financial reports.
• Coordinate with Session, Finance, and staff members to prepare an annual budget and monitor progress and budgetary changes, and keep the Finance Team informed.
• Provide all financial information and support documents needed to create an annual financial report to be delivered by the Finance Chair or Head of Staff at an annual congregational meeting.
• Provide accounting and financial assistance and analysis to the Head of Staff and BNC Senior Director. Analyze, interpret, research, and answer questions about financial reports, monthly budgets, and related subjects.
• Serve as the staff support person for the Finance Team. Attend monthly meetings and facilitate appropriate conversations related to Finance Coordinator responsibilities.
• Prepare and distribute monthly detailed expense reports for staff for their areas of fiscal responsibility.

Bookkeeping

• Process, record, and reconcile financial transactions, including contributions, accounts payable, and accounts receivables.
• Maintain fiscal recordkeeping and up-to-date information for multiple programs and funds in compliance with audit protocols and established Financial Policies and Procedures.
• Ensure that invoices are valid and check requests approved before preparing and disbursing checks promptly in compliance with the budgeted spending plan using Online Bill Pay and paper checks.
• Oversee company credit card accounts and the distribution of employee credit cards, record employee’s completed credit card transactions in to correct budget lines.
• Reconcile bank statements to correctly identify all incoming deposits from Planning Center via Stripe, Bloomerang, Auctria, and other online contribution tools into correct designated funds and submit reconciliation reports to the Treasurer.
• Maintain strict separation and tracking of designated and undesignated funds.

Payroll

• Submit bi-monthly payroll for hourly and salaried employees in coordination with Session decisions and TPC/BNC’s Personnel manual to Paychex as payroll vendor.
• Ensure all federal and state payroll taxes, both quarterly and yearly, are promptly and accurately filed by the payroll vendor (Paychex).
• Review and distribute W-2s for employees and 1099s for contractors annually.

Contributions

• Record weekly online contributions, from individuals and entities, from Planning Center and other donor management systems into .
• Record weekly paper checks and cash in appropriate contribution software and make necessary bank deposits of funds.
• Prepare and distribute accurate, itemized Giving Statements to donors which can be used to report charitable giving to the IRS.
• Process, liquidate, and report all stocks given to the church through the Charles Schwab account.

EXPERIENCE AND QUALIFICATIONS:

• A bachelor’s degree in accounting or a related field is preferred or equivalent experience
• Full-charge bookkeeper experience of at least 3 years
• Experience in accounting and tax requirements for non-profit organizations, with church experience preferred
• Demonstrates strong computer skills using , Bill.com, Planning Center, Google Suite, MS Word and Excel
• vendor
• Very organized and detail-oriented while considering the impact of the larger picture
• Ability to work with little supervision, manage time and prioritize projects to meet established deadlines, improve systems, and create efficiencies
• Takes initiative and looks for ways to improve processes and outcomes
• Successfully prioritizes and accomplishes multiple tasks
• Practices and fosters effective communication in the organization
• Available for some evening meetings
• Excellent written and verbal skills
• A commitment to confidentiality regarding financial records and personnel issues of church, staff, and members
• Ability to ask, train, motivate, and supervise volunteers to take on responsibility within specific functions
• Subject to Reference Check and Background Check

HOURS: Approximately 15-20 hours per week, but can vary depending on season and workload

HOURLY/SALARY: Hourly

PAY RANGE: $29.00 to $32.00 per hour

ACCOUNTABLE TO: The Pastor/Head of Staff, the Senior Director of the Bryant Neighborhood Center, and the Session of Trinity Presbyterian Church

SUPERVISOR: Pastor/Head of Staff

Job Type: Part-time

Pay: $29.00 - $32.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Experience:

• Full Charge Bookkeeping: 3 years (Required)
• Payroll: 1 year (Required)
• Quickbooks: 1 year (Required)

Work Location: Hybrid remote in Tacoma, WA 98405

Salary : $29 - $32