What are the responsibilities and job description for the Executive Admin Assistant position at Trispoke Managed Services Pvt. Ltd.?
Title : Executive Administrative Assistant
Location : Salt Lake City, UT -
Shift : 9/80 schedule , 7 am start
US Citizens required.
12 - Months Contract to begin with.
Job Description:
Education/Experience/Licenses etc.:
Major Purpose:
Major Purpose:
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Location : Salt Lake City, UT -
Shift : 9/80 schedule , 7 am start
US Citizens required.
12 - Months Contract to begin with.
Job Description:
Education/Experience/Licenses etc.:
- High school diploma with a minimum of 8 years related administrative experience or Associate Degree with a minimum of 4 years related administrative experience.
- At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.
- Prefer a minimum of 10 years of prior experience working with senior executives.
- Proficient with Microsoft Office suite (PowerPoint, Excel, Word, and Outlook including Teams).
- A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
- Good judgment and discretion in handling confidential information is of the utmost importance.
- Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
- Possess the ability to work well as a team and independently with minimal supervision.
- Extremely organized with great attention to detail and excellent grammar skills.
- The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow through actions.
- Willing to work some extended hours when necessary, including the occasional availability at a moment's notice.
- Must be focused on customer satisfaction, the commitment to consistently generate a quality work product and to do whatever it takes to get the job done quickly and efficiently.
Major Purpose:
- Provide executive administrative support to the VP Engineering with the ability to predict, anticipate and execute on the business needs of the office.
- Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
- Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of L3Harris in all interactions.
- Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
- Additional duties include providing telephone support, assisting with preparation of organization-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.
- Due to complex and confidential nature of the position, knowledge of the company's policies and procedures is required.
- Serve as event planning/coordinator for multiple business events of varying size and nature.
Major Purpose:
- Book travel for Engineering organization and help with expense reporting.
- Use company travel system to coordinate travel arrangements and expense reporting.
- Interact positively with all levels within the organization, including senior executives, corporate counterparts and co-workers while projecting a positive, collaborative, professional image of L3Harris in all interactions.
- Additional duties include providing telephone support, assisting with preparation of organization-wide communications, expense report preparation, mail and paperwork distribution, filing, copying and other general tasks.
- Due to complex and confidential nature of the position, knowledge of the company’s policies and procedures is required.
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