Project Assistant Coordinator

Tristar Engineering & Management, Inc. (Tristar) is an Arizona owned and operated professional engineering firm headquartered in Phoenix, Arizona and with additional offices in Tucson and Gilbert, Arizona. Tristar offers competitive compensation and a comprehensive benefits package (medical, dental, vision, 401K, basic life and AD&D insurance, disability insurance, paid holidays, and PTO).

Overview: As a Project Assistant Coordinator, you will support our Project Managers and staff in the management of current contracts and the pursuit of future opportunities. This role includes a variety of administrative and project-related tasks in a construction management environment within heavy civil that help streamline operations and maintain accurate records of activity in the field. Seeking an individual who is organized and able to prioritize tasks, shifting when needed. Good communication and a high energy personality will be keys to this role. Position is in office at 25th Ave/Peoria but has some flexibility in the working hours for start times. Working approximately 30 hours a week but could shift to 40 hours. Benefits are available at 30 hours a week.

Key Responsibilities:

• Manage and update resumes, ensuring the inclusion of recent project experience and technical skills. Work with PM's and inspectors in the field to add and update project experience as projects finish. Keeping all resumes updated to show skillsets and completed projects. Need strong working experience in Word and Adobe PDF.
• Maintain and update project records, including historical data, photos, and team information.
• Assist the Marketing Department by providing project information and conducting compliance reviews as needed.
• Maintain training records for employees and coordinate enrollment in client-specific training courses; manage access to client systems on behalf of employees.
• Act as a software administrator for project management tools and manage Tristar?s SharePoint (intranet).
• Coordinate with external vendors for website updates and manage Tristar?s social media presence (LinkedIn, Facebook, Instagram).

Skills & Qualifications:

• Proficiency in MS Office (Excel, databases).
• Experience in creating and writing resumes.
• Excellent organization and administrative skills.
• Excellent communication skills.
• Ability to manage multiple tasks, meet deadlines, and ensure project information and training records are consistently updated.

Preferred Qualifications:

• Background in construction or related field.
• Relevant degree.

Position Details:

• Part-time (approximately 30 hours per week), with potential to transition into a full-time role with additional responsibilities.
• Offer flexibility in working hours but need to work within a standard business hours work week.
• Position will be working in office: 25th Ave/Peoria in Phoenix