Accounting Clerk

We are currently taking applications for an organized and reliable Accounting Clerk to join our growing organization.

Job Summary

The main responsibility of the Accounting Clerk is to assist other accounting personnel with data entry, reconciliations, payables, receivables, filing, greeting customers, answering phones, time tracking/payroll processing, creating job forms and other administrative type duties.  This position is a full-time, in-office position.

Major Responsibilities

• Provide customer support through answering phones and greeting customers as they enter the facility
• Accounts Payable
• Complete Payroll and Payroll Tax Reporting
  
• Accounts Receivable
• Bank/Purchasing Card reconciliations
• Process closed Purchase Orders and reconcile to open vendor invoices
• Assist Management in organizing employee travel expense reports and receipts
• Provide additional clerical and administrative support to management

Tasks

• Verify accuracy of data and revise any errors
• Resolve discrepancies in accounting records
• Verify accuracy of billing data and revise any errors
• Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered
• Resolve discrepancies in accounting records
• Perform bookkeeping work, including posting data or keeping other records concerning costs of goods or services or the shipment of goods
• Type billing documents, shipping labels, credit memorandums, or credit forms, using computers
• Contact customers and vendors to obtain or relay account information
• Review documents, such as purchase orders and sales tickets
• Maintain financial or account records and support documents
• Process and issue employee paychecks and statements of earnings and deductions
• Compute wages and deductions and enter data into computers
• Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies
• Compile employee time, production, and payroll data from time sheets and other records
• Operate typing, adding, calculating, or billing machines
• Collaborate with others to coordinate and accomplish work activities and resolve problems
• Comply with policies and procedures
• Follow schedules and keep commitments
• Demonstrate professionalism
• Manage time efficiently
• Meet quality and deadline requirements
• Communicate effectively

Requirements

• General working knowledge of QuickBooks Desktop Software
• Proficient computer skills, including Microsoft Office Suite, spreadsheets, and internet
• Ability to learn and adapt quickly to a dynamic and ever-changing environment
• Attention to detail and highly accurate
• Meticulous organizational skills and time management skills to meet strict deadlines
• Ability to prioritize in a fast-paced office environment
• Strong interpersonal and communication skills
• Maintain a clean and professional appearance
• Must have reliable transportation, or arrangements to meet attendance requirements for the position
• Must be able to pass a background review prior to being accepted for employment by the company

Education and Experience

• 1-year previous experience in bookkeeping for a small business(s)
• Completion of High School Diploma or GED is required
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major responsibilities.

While performing the duties of this job, the employee is regularly required to

• Sit, stand, or walk
• Use hands to handle, control, or feel objects, tools or controls
• Reach with hands and arms
• Stoop or bend
• Talk or hear
• Requires repeating the same physical activities or mental activities over and over

Work Environment

• Includes exposure to sounds and noise levels that are distracting or uncomfortable

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory off all duties, responsibilities, or qualifications required of employees assigned to this job.