Project Admin Assistant

TRS Craft Services is looking for an experienced and dependable Admin Assistant for our client in Lebanon, IL

Admin Assistant, Lebanon, IL

Schedule: Monday - Friday 10hrs daily
Summer Schedule: 7:00AM – 5:30 pm
Winter Schedule: 7:30AM – 6:00 PM
Pay Rate: 26.50 DOE
Duration: 24 months

Position Summary:

In this position your responsibilities include managing schedules, handling communication, organizing files, coordinating meetings, and providing general support to the team. They often act as the primary point of contact between management and internal/external stakeholders. Additionally, administrative assistants may handle basic accounting tasks, maintain office supplies, and assist in project coordination. Effective organizational and communication skills are essential in this role.

Position Duties and Responsibilities:

· Report scheduling and validate completion, internal and external

· Consolidation of reporting

· Project file index

· Meeting scheduling

· Look ahead scheduling

· Office supplies min/max

· Team works schedules

· Local and regional vendor set up/correspondence

· Organizational charts, internal and external

· Contact lists

· Manage all Project Record Keeping

Skills and Qualifications

• 3 - 5 years Project Admin Assistant experience in construction.

• Strong decision-making skills.

• Proficient in Excel, Word, and Outlook.

• Must be able to manage inventory supply.

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors.

• Must be self-motivated and able to work unsupervised.

• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines.

• Ability to attend to detail and work in a time-conscious and time-effective manner.

Physical Demands and Work Environment

• Generally indoor office workspace.

• Various levels of environmental conditions include but are not limited to project worksites and vendor/client facilities which may have temporary office space, moving mechanical parts and vibration; high, precarious places; fumes or airborne particles and extreme temperatures and high noise levels.

Job Types: Full-time, Contract

Pay: From $26.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Lebanon, IL 62254 (Required)

Ability to Relocate:

• Lebanon, IL 62254: Relocate before starting work (Required)

Work Location: In person

Salary : $27