What are the responsibilities and job description for the Facilities Coordinator position at Truckee Meadows Water Authority?
ABOUT THE ORGANIZATION
Truckee Meadows Water Authority (TMWA) is a not-for-profit, community-owned water utility, overseen by elected officials and citizen appointees from Reno, Sparks and Washoe County. TMWA has a highly skilled workforce who ensure the around-the-clock treatment, delivery and availability of high-quality drinking water for more than 400,000 residents of the Truckee Meadows.
We are looking to hire a FACILITIES COORDINATOR to join our DISTRIBUTION department.
ABOUT THE POSITION
The Facilities Coordinator coordinates employees, work and contractors involved in the general maintenance, repair and upkeep of TMWA's facilities including buildings, grounds, and landscaping. The incumbent ensures regulatory code compliance and permitting of all TMWA facilities including but not limited to building air quality, plumbing and fire prevention systems. Will have the primary responsibility for all grounds and landscape maintenance whether with staff or contracted services.
The Facilities Coordinator has oversight for activities such as painting, glazing, carpentry, fence repair, sprinkler system maintenance, grounds, and building upkeep, lighting, building mechanical, plumbing and electrical components and graffiti removal.
ESSENTIAL FUNCTIONS
We believe that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor TMWA to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors
Any combination of training and experience that would provide the required knowledge, skills, and abilities, is qualifying. A typical way to obtain the minimum requirements is:
Experience: Four (4) to six (6) years of progressively responsible work in a facility maintenance role, including experience in administering building and facilities maintenance and project management including building envelop maintenance, HVAC, plumbing, electrical, grounds keeping and contract management.
Education & Training: High school diploma or equivalent (required). Coursework in facilities management, knowledge of backflow principals, and regulations regarding the use of pesticides/herbicides is desired.
Must have working-level knowledge of the English language including reading, writing, and speaking English.
CERTIFICATIONS, LICENSURE & SPECIAL REQUIREMENTS
Certification in facilities management is desirable.
A valid Nevada (or California – depending on state of residency) Driver License at time of hire and continuing thereafter and ability to maintain insurability under TMWA's vehicle insurance policy.
Employment is contingent upon successful completion of a background investigation during hire and periodically thereafter during employment.
This position is considered a safety sensitive position and employment is contingent upon the results of drug and/or alcohol testing which includes screening for marijuana. The presence of marijuana or other screened for substances on any employment related substance test may result in a refusal to hire or termination of employment.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Basic building maintenance methods, procedures and techniques; principles and practices of facility and grounds preventative maintenance; regulatory requirements; grounds and building maintenance; herbicide and pesticide use including regulatory requirements; familiar with the operation and function of alarm systems, i.e. fire, intrusion, chemicals, gas detectors.
Skill/Ability to:
Work well with other departments and outside agencies and contractors; represent and present utility policy, goals and values to employees, customers, and outside agencies; analyze, evaluate, and determine the priority of tasks, alternatives, and reach sound conclusions; understand, interpret and apply all pertinent company, county, city and state regulations, statutes, ordinances and policies; maintain accurate records and files; independently organize work, set priorities, meet critical deadlines, and follow-up on assignments; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; literacy in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook for spreadsheets, word processing, e-mail, databases; multitask in an effort to handle a variety of ongoing projects; schedule, coordinate and review facility maintenance; maintain budget records; perform and identify necessary work required; be punctual regarding work hours established by TMWA; be mentally and physically alert during working hours.
TMWA is an equal opportunity employer. It is TMWA's policy to provide equal employment opportunity to all employees and applicants for employment without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, gender, religion, age, national origin, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, military and/or veteran status or any other characteristic protected by law. TMWA's commitment to equal opportunity includes all terms, conditions, and privileges of employment, including but not limited to recruiting, hiring, job placement, training, compensation, benefits, discipline, advancement, and termination.
All decisions affecting any terms and conditions of employment, including recruitment, hiring, assignment, training, compensation, promotion, salary, disciplinary action, and an employee's caregiving responsibilities, will be made without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, gender, religion, age, national origin, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, military and/or veteran status or any other characteristic protected by law.
TMWA complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at hr@tmwa.com or 775-834-8207.
TMWA is committed to providing a safe work environment and to fostering the health and well-being of our employees. That commitment is jeopardized when any of our employees illegally use drugs at home or at work, comes to work under the influence, possesses, distributes, or sells drugs in the workplace, or abuses alcohol on the job. As part of our commitment to safeguard the well-being of our employees and to provide a safe environment for everyone, TMWA has established a drug-free workplace policy.
Truckee Meadows Water Authority (TMWA) is a not-for-profit, community-owned water utility, overseen by elected officials and citizen appointees from Reno, Sparks and Washoe County. TMWA has a highly skilled workforce who ensure the around-the-clock treatment, delivery and availability of high-quality drinking water for more than 400,000 residents of the Truckee Meadows.
We are looking to hire a FACILITIES COORDINATOR to join our DISTRIBUTION department.
ABOUT THE POSITION
The Facilities Coordinator coordinates employees, work and contractors involved in the general maintenance, repair and upkeep of TMWA's facilities including buildings, grounds, and landscaping. The incumbent ensures regulatory code compliance and permitting of all TMWA facilities including but not limited to building air quality, plumbing and fire prevention systems. Will have the primary responsibility for all grounds and landscape maintenance whether with staff or contracted services.
The Facilities Coordinator has oversight for activities such as painting, glazing, carpentry, fence repair, sprinkler system maintenance, grounds, and building upkeep, lighting, building mechanical, plumbing and electrical components and graffiti removal.
ESSENTIAL FUNCTIONS
We believe that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor TMWA to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors
- Coordinates and schedules facilities and or grounds maintenance and repairs.
- Dispatches Facility Maintenance personnel and provides assignments.
- Conducts continual site assessments of TMWA Facilities to effectively and efficiently plan work assignments.
- Responds to requests from TMWA personnel (customers) and external customers for service as it relates to overall facilities maintenance and repairs.
- Coordinates heating, ventilation and cooling system required maintenance, repairs and adjustments as they arise and works with the HVAC Technicians to respond to customer requests or needs.
- Coordinates and assures compliance with plans and specifications with contract work on the electrical, plumbing, mechanical and other related systems in TMWA facilities.
- Maintains project tracking systems (CMMS) to track incoming and outgoing maintenance work orders including tracking seasonal charging, testing and winterization of backflow devises and associated irrigation systems as well as to track ongoing HVAC equipment and systems servicing.
- Plans, coordinates and conducts a variety of building maintenance projects including plumbing maintenance and repair as well as upgrades to mechanical/plumbing/electrical systems.
- Coordinates general inside repairs such as painting, patching walls, security hardware, hanging shelves and the replacement and/or relocation of office furniture.
- Coordinates outside activities associated with landscaping including weed abatement, herbicide, and pesticide use.
- Monitors building maintenance projects to ensure keeping with project schedules, compliance with plans and or specifications and project completion.
- Provides data to manager and supervisor to support budget development.
- Conveys needs and coordinates purchase orders for procuring materials, equipment and contract labor, and audits project expenditures to ensure contract compliance.
- Monitors maintenance performance and standards, investigates unusual trends and recommends necessary adjustments.
- Reviews and recommends acceptance for equipment and supplies related to Building Facilities work.
- Trains new and existing staff in existing work methods to ensure conformance with accepted standards based upon such factors as work objectives, results desired, and departmental goals and objectives.
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
- Attends and participates in internal/external meetings, completes required forms, documents and paperwork and prepares work program and reports work progress.
- Communicates with others outside own work area to coordinate efforts and maintain cooperative and efficient relations
Any combination of training and experience that would provide the required knowledge, skills, and abilities, is qualifying. A typical way to obtain the minimum requirements is:
Experience: Four (4) to six (6) years of progressively responsible work in a facility maintenance role, including experience in administering building and facilities maintenance and project management including building envelop maintenance, HVAC, plumbing, electrical, grounds keeping and contract management.
Education & Training: High school diploma or equivalent (required). Coursework in facilities management, knowledge of backflow principals, and regulations regarding the use of pesticides/herbicides is desired.
Must have working-level knowledge of the English language including reading, writing, and speaking English.
CERTIFICATIONS, LICENSURE & SPECIAL REQUIREMENTS
Certification in facilities management is desirable.
A valid Nevada (or California – depending on state of residency) Driver License at time of hire and continuing thereafter and ability to maintain insurability under TMWA's vehicle insurance policy.
Employment is contingent upon successful completion of a background investigation during hire and periodically thereafter during employment.
This position is considered a safety sensitive position and employment is contingent upon the results of drug and/or alcohol testing which includes screening for marijuana. The presence of marijuana or other screened for substances on any employment related substance test may result in a refusal to hire or termination of employment.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Basic building maintenance methods, procedures and techniques; principles and practices of facility and grounds preventative maintenance; regulatory requirements; grounds and building maintenance; herbicide and pesticide use including regulatory requirements; familiar with the operation and function of alarm systems, i.e. fire, intrusion, chemicals, gas detectors.
Skill/Ability to:
Work well with other departments and outside agencies and contractors; represent and present utility policy, goals and values to employees, customers, and outside agencies; analyze, evaluate, and determine the priority of tasks, alternatives, and reach sound conclusions; understand, interpret and apply all pertinent company, county, city and state regulations, statutes, ordinances and policies; maintain accurate records and files; independently organize work, set priorities, meet critical deadlines, and follow-up on assignments; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; literacy in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook for spreadsheets, word processing, e-mail, databases; multitask in an effort to handle a variety of ongoing projects; schedule, coordinate and review facility maintenance; maintain budget records; perform and identify necessary work required; be punctual regarding work hours established by TMWA; be mentally and physically alert during working hours.
TMWA is an equal opportunity employer. It is TMWA's policy to provide equal employment opportunity to all employees and applicants for employment without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, gender, religion, age, national origin, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, military and/or veteran status or any other characteristic protected by law. TMWA's commitment to equal opportunity includes all terms, conditions, and privileges of employment, including but not limited to recruiting, hiring, job placement, training, compensation, benefits, discipline, advancement, and termination.
All decisions affecting any terms and conditions of employment, including recruitment, hiring, assignment, training, compensation, promotion, salary, disciplinary action, and an employee's caregiving responsibilities, will be made without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, gender, religion, age, national origin, social or ethnic origin, sexual orientation, gender identity or expression, marital status, pregnancy, disability, military and/or veteran status or any other characteristic protected by law.
TMWA complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at hr@tmwa.com or 775-834-8207.
TMWA is committed to providing a safe work environment and to fostering the health and well-being of our employees. That commitment is jeopardized when any of our employees illegally use drugs at home or at work, comes to work under the influence, possesses, distributes, or sells drugs in the workplace, or abuses alcohol on the job. As part of our commitment to safeguard the well-being of our employees and to provide a safe environment for everyone, TMWA has established a drug-free workplace policy.