What are the responsibilities and job description for the Accounts Payable Specialist position at Truity Partners?
Our client, in Madison, WI (this role is 100% in office) is looking for a detail-oriented and reliable Accounts Payable (AP) Specialist to join their accounting team. This individual will be responsible for managing the company’s outgoing payments, ensuring all invoices are accurately recorded and paid on time, and maintaining positive relationships with vendors and internal stakeholders.
Key Responsibilities:
- Process high volume of vendor invoices in a timely and accurate manner
- Match purchase orders, invoices, and receiving documents (3-way match)
- Prepare and process electronic transfers and payments (ACH, wires, checks)
- Reconcile vendor statements and resolve any discrepancies or issues
- Maintain vendor records and ensure compliance with company policies and tax regulations (e.g. W-9, 1099 reporting)
- Assist in month-end closing by preparing AP reports and account reconciliations
- Respond to internal and external inquiries regarding payments and invoice statuses
- Collaborate with purchasing and receiving departments to ensure accurate billing
- Support audits by providing requested documentation and reports
Qualifications:
- Associate degree in Accounting, Finance, or related field (Bachelor’s preferred)
- 2 years of experience in accounts payable or general accounting
- Proficient in accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle) and Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and deadlines
- Excellent communication and problem-solving abilities
