What are the responsibilities and job description for the Executive Assistant position at Tucker Parker Smith Group (TPS Group)?
Executive Assistant/ Operations Analyst, Sr.
Job Location: Los Angeles, CA (Open to remote/local candidates)
Medical Enterprise
Contract-to-hire
Pay Rate: $36-$43/hr. DOE
Schedule: M-F 8:00 AM – 5:00 PM
On behalf of our client a private university located in Los Angeles. We’re looking for a Senior Administrative Operations Analyst to join a dynamic team within the Medical Enterprise. Seeking for a candidate that will be managing multiple priorities, coordinating executive operations, and communicating with stakeholders at all levels and reporting to the Director of I.S. Operations, manager, or administrative Operations.
Accountabilities:
- Coordinate calendars and meetings for multiple executives.
- Schedule, coordinate, and prepare for department meetings and events, including agenda preparation and logistics.
- Interpret policies and procedures, assisting in problem identification and resolution.
- Manage project activities such as planning, coordination, and communication.
- Track and report budgetary expenses in the core IT administration cost center, reporting to the Director of I.S. Operations or Manager, Administrative Operations.
- Provide research and administrative support for special projects, preparing data and executing as directed.
- Maintain confidentiality of sensitive information such as patient medical records, financial data, and legal information.
- Provide administrative support to executive leadership, including scheduling and meeting minutes.
- Maintain accurate record-keeping and update databases daily.
Education:
- Bachelor’s degree preferred and 5 years of experience supporting multiple executives, preferably in a C-suite environment.
- Strong communication skills are essential, both in meetings and with stakeholders.
- Proven ability to thrive in a fast-paced, dynamic environment.
- Proficiency in core office and workflow applications.
- Exceptional organizational and time management skills.
- Professional demeanor with a polished, business-appropriate appearance.
- Occasional onsite requirements include HR orientation, equipment pickup, pre-employment health appointments, annual team events, go-lives, or as assigned by management.
- Flexible travel expectations: most remote team members required onsite 2-4 days per year.
Please submit a copy of your resume in Word or PDF format to be considered.
Salary : $36 - $43
