What are the responsibilities and job description for the Administrative Assistant (AA) position at Turn Key Health Clinics Llc?
Job Title: Administrative Assistant
Join the TK Health team providing patient care where the need is highest. We are a correctional healthcare provider with a regional focus on our clinics in Alabama, Arkansas, Colorado, Indiana, Kansas, Louisiana, Missouri, Montana, Oklahoma, Tennessee and Texas Jails and Detention Centers. Our team oversees the day-to-day healthcare operations in facilities with inmate populations ranging from 25 to nearly 2,800 inmates. Our medical staff are afforded the opportunity to utilize their medical skills to their fullest capacity in a safe, secure, and unconventional environment.
All offers of employment with TK Health are contingent upon clear results of a thorough background check.
Location: Tulsa County Jail - Tulsa, OK
- Full Time M-F
- Vaccines not mandatory
Summary/Objective:
The Administrative Assistant is responsible for assisting supervisor(s) with daily activities and projects performing a variety of clerical duties.
Essential Functions:
- Monitors the status of the work and projects for supervisor(s).
- Maintains supervisor's appointment calendar. Arranges appointments, meetings, and conferences.
- Attends meetings or conferences as assigned and reports on major points and actions resolved or to be taken.
- Resolves administrative problems by preparing reports, analyzing data, and identifying solutions.
- Assists supervisor with recruiting and onboarding of new employees according to company policy and state and federal laws.
- Composes correspondence and disseminates to appropriate individuals. Answers phones, questions, and requests.
- Processes expense sheets and invoices.
- Prepares various documents and handles confidential matters in accordance with TK Health policies and procedures.
- Ensures equipment operation, calls for repairs, maintains equipment inventories, and evaluates new equipment and techniques.
- Maintains personnel files for each employee.
- Reconciles employee time records, prepares payroll, and maintain leave records.
- Prepares monthly, quarterly, and annual reports as assigned.
- Ensure compliance with regulatory standards.
- Perform other duties as assigned.
- Prolonged stationary periods of sitting at a desk and working on a computer.
- May require prolonged periods of standing, moving, ascending/descending stairs, and bending.
- Must be able to lift materials up to 25 pounds at times.
Qualifications:
- High School Diploma or equivalent. Some college preferred.
- Previous administrative experience required.
- Ability to pass background check.
