Construction Administrative Assistant

Highly respected interior contractor with over 90 years of knowledge working in flooring, drywall, and acoustical in Metro-Detroit is seeking a highly organized and detail focused Office Assistant to be responsible for ensuring efficient operation of the office and supporting the company through a variety of tasks. This person is an effective communicator with the ability to handle multiple tasks simultaneously with accuracy and efficiency. Turner Brooks was founded on hard work, honesty, and integrity, and these are three core values we look for in all our team members.

Responsibilities:

•  Perform general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other clerical and administrative tasks for special projects as requested
• Complete administrative support tasks for the office manager, project managers, and President
•  Develop and update administrative systems to make them more efficient
• Create tools and documents as needed to help organize and streamline workflow.
• Maintain both computer and manual filing systems
•  Create purchase orders, check approved submittals, and place orders
•  Coordinate with warehouse and track material delivery schedule
•  New project start up: Create Budget and Schedule of Values, Order Certificates of Insurance, Bonds, send out Notice of Furnishing and Notice of Commencements, etc.
• Compile stored material documentation, when needed
•  Monthly Job AIA’s, Billings, Sworn Statements, and Waivers
•  Reconciliations and other tasks as assigned
• Assist with special projects & focused operational tasks, as needed.
• Assist other office staff with various tasks such as Accounts Payable, Payroll and weekly PM Reports, as needed.

Qualifications:

• Construction experience preferred in Accounts Receivable, Project Coordination, Purchasing etc.
• Strong Microsoft Office especially Excel skills
• Must have a strong work ethic, ability to learn, and strong organizational skills
• Able to work independently and as a strong team player
• Excellent time management skills: ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Proven admin or assistant experience, including typing and computer skills
• Knowledge of office management systems and procedures
• Excellent written and verbal communication skills; polite, courteous and professional
• Experience or knowledge of the construction field or in a related area preferred
•  High school diploma or equivalent required; college degree preferred
• Experience in a busy office is preferred