What are the responsibilities and job description for the Administrative Assistant position at Turning Point of Central California?
Description
Turning Point of Central California, Inc. was founded in 1970. For over 50 years now, we have been transforming lives across the state of California. From Mental Health to Community Corrections, Children's Services, Housing Programs, Recovery Services, Substance Abuse Disorders & more; we serve people in need. Our desire is to see individuals reach their full potential, and create lasting change that will stand the test of time.
This job will expire after 10 days.
JOB SUMMARY
The Administrative Assistant reports to the Management Team that oversees the position and is responsible for providing administrative and clerical support to ensure efficient operation of the Kennemer Center Male Community Reentry Program (MCRP). The MCRP is designed to facilitate the successful transition of individuals from incarceration to community life through compassionate care, counseling, and connections to vital community resources. The program focuses on helping residents achieve their personalized reentry goals, which may include job readiness, education, accountability, financial independence, and substance use treatment. The Administrative Assistant role involves managing office tasks, coordinating meetings, and assisting with general office procedures.
ESSENTIAL JOB RESPONSIBILITIES
- Prepare written correspondence, reports, charts, agendas, meeting minutes.
- Manage office tasks such as copying, filing, printing forms, processing mail, and maintain organized records, email information, answer phones, schedule appointments, meetings, and training sessions.
- Assist with overseeing program funds and vendor accounts, prepare and process invoices for program expenses and vendor payments.
- Track and reconcile financial records related to program operations.
- Maintain supplies, materials, and equipment inventory, including program and resident supplies.
- Conduct regular inventory audits to ensure adequate stock levels.
- Accurately track and update the resident census for reporting and invoicing.
- Assist with verifying vendor accounts are up to date and compliant with program needs.
- Maintain and update physical and electronic filing systems
- Assist with compiling reports and documentation required for audits and program compliance to ensure adherence to policies, procedures, and regulatory requirements.
- Handle, store, and transmit Protected Health Information (PHI) and Personally Identifiable Information (PII) in compliance with HIPAA, state regulations, and program policies.
- Ensure all resident records, financial data, and program files are secured and accessed only by authorized personnel.
- Follow proper procedures for the disposal and protection of confidential information.
- Support program staff in coordinating resident services and activities.
- Assist with special projects and program initiatives as needed.
- Will drive on Agency business as needed.
- Be on-site at the assigned location during regularly scheduled work hours.
ESSENTIAL JOB REQUIREMENTS
COMPANY BENEFITS :
We are a diverse, inclusive and equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age (40 ), disability status, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, protected military or veteran status, or any other characteristic protected by law.
Turning Point of Central California, Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Turning Point of Central California, Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
Salary : $18 - $24
