What are the responsibilities and job description for the Administrative Coordinator position at Turning Star, Inc.?
Company Overview
Turning Star, Inc. has been a leader in providing flame retardant products and consulting services in the entertainment industry since 1998. As a small company with a broad impact across various sectors such as theater, film, hospitality, and aviation, we pride ourselves on our expertise in the fire safety industry, and in providing a variety of proven flame retardant solutions.
Summary
We are looking for a detail-oriented Administrative Coordinator with a positive, can-do attitude to join our team. The Administrative Coordinator will serve as the first point of contact for office visitors and phone inquiries while managing general administrative tasks. This role is essential for ensuring smooth operations across sales, project management, service management, and administration. The ideal candidate will be highly organized, professional, willing to learn, and eager to contribute to driving business growth.
Responsibilities
- Answer calls in a courteous manner, answering questions about our products and services
- Receive and direct visitors, vendors, and clients
- Daily communication with customers by phone and email to price, schedule, and coordinate in-house and onsite jobs – including shipping and receiving
- Maintain and update FileMaker database with accurate project details and client records
- Regular communication with customers and Turning Star staff to ensure project details are properly documented
- Communicate project changes and updates to all parties as they arise (in-house & field technicians, operations, management)
- Support basic bookkeeping tasks such as logging payments, creating/sending estimates & invoices, following up on open AR, and updating inventory
- Support the team in completing standard clerical tasks as needed
Requirements
- Proven experience as an administrative assistant or in a similar role
- Must have prior data entry experience, be organized and detail-oriented, and have excellent written and verbal communication skills.
- Proficiency in Microsoft Word, Excel & Teams
- Experience with QuickBooks is a plus but not mandatory
- Ability to work independently and work in a fast-paced environment while meeting strict deadlines
Shift: 7:30am-4:00pm
The position may at times require light to heavy lifting of packages that weigh 15-50 lbs.
This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by management.
Job Type: Full-time
Pay: $22.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- What makes you the best candidate for this position?
Experience:
- Administrative: 3 years (Required)
Ability to Commute:
- Leonia, NJ 07605 (Required)
Work Location: In person
Salary : $22 - $28