What are the responsibilities and job description for the Program/Administrative Assistant (Dean's Office) position at Tuskegee University?
Position Details
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Position Information
Position Title
Program / Administrative Assistant (Dean's Office)
Status
Full Time
Job Summary
This position supports programming to promote the advancement of the fields of animal sciences, veterinary sciences, veterinary medicine, and related areas.
Essential Job Duties
- Assist the project team with carrying out day-to-day project activities (i.e. data collection, management, and analysis)
- Provide administrative and logistical assistance, such as answering phones, scheduling, web-conferencing [Zoom, Teams, Google Meet, or equivalent], and processing financial / procurement documents in accordance with the Tuskegee University policies
- Assist with the preparation and implement project activities
- Perform minor tasks associated with the project reporting
- Work with project leads in carrying out experiential learning associated with the project
- Assist in preparing the facilities for workshops and field days related to the project
- Assist in collecting and maintaining project records
- Participate in CAENS activities
- Manage the daily operations of the programs identified by supervisor
- Demonstrate proficiency in computer skills, including Microsoft Office products such as Word, excel, PowerPoint, Teams, etc.
- Assist in meeting preparation for the team
- Coordinate all travel arrangements for participants, faculty, staff, and guest speakers.
- Manage the administrative needs of the experiential / service-learning activities.
- Take and prepare minutes for meetings
- Provide administrative support for programs as directed by supervisor
- Maintain files and database for replotting and tracking of activities.
- Perform other relevant activities or duties as directed by the supervisor.
- Inventory and requisitions supplies for assigned area as well as checks in shipments and restocks shelves / supply areas.
Qualifications (Education, Experience and Specialized Training)
The experience requires two years or more providing administrative and or logistical assistance
Additional Preferred Qualifications :
Physical Demands
Skills and Attributes
Posting Detail Information
Posting Number
S758
Will this position required travel?
Will this position required night, weekend, and after hour work?
Will this positon be supported using grants or contract funding?
Number of Vacancies
Desired Start Date
Position End Date (if temporary)
Open Date
11 / 26 / 2024
Close Date
02 / 26 / 2025
Open Until Filled
Special Instructions Summary
Each applicant, including all current employees, must complete and submit the following documents :
Quick Link for Internal Postings
https : / / tuskegee.peopleadmin.com / postings / 2550
