Office Administrator

Position: Office Administrator (No 3 party applications)

We are seeking a dedicated and organized Office Administrator to join our team. This role is crucial in supporting various HR functions, ensuring a positive employee experience, and supporting the overall Office Administration. The ideal candidate will be detail-oriented, proactive, and have excellent communication skills. This position involves working closely with both employees and external partners to ensure smooth onboarding, maintain accurate records, and facilitate HR-related activities.

Responsibilities:

• Coordinate and manage the new employee onboarding process.
• Ensure drug testing, criminal background checks, and child abuse verification are completed accurately and on time.
• Provide necessary training and orientation for new hires, ensuring they have all required tools and information for success.
• Plan and coordinate employee recognition for birthdays and anniversaries.
• Ensure timely acknowledgment and celebration of employee milestones, helping to foster a positive and inclusive work environment.
• Assist in the scheduling and coordination for internal client events.
• Assist in the scheduling and coordination of internal team events.
• Manage the ordering and delivery of supporting materials and food for events.
• Oversee and enforce company policies related to paid time off (PTO) and attendance.
• Work closely with employees and management to address attendance issues and ensure policies are followed fairly and consistently.
• Coordinate the preparation and execution of annual employee performance reviews.
• Ensure all evaluations are completed on time and assist managers with any follow-up actions, including feedback sessions and goal setting.
• Assist in the creation and distribution of the company newsletter.
• Ensure it includes updates, employee highlights, important HR information, and other relevant content to keep employees informed and engaged.
• Review resumes and assist in the hiring process by coordinating interviews and providing hiring updates to candidates and department heads.
• Ensure all recruitment efforts align with the company’s staffing needs and policies.
• Act as the primary point of contact between the company and our Professional Employer Organization (PEO) for all HR-related matters.
• Ensure compliance with HR regulations, manage benefits administration, and support the PEO in addressing employee-related issues and concerns.
• Assist daily operations with preparing documentation.
• Other duties as required or assigned by company management.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or related field (preferred).
• Minimum of 2 years of experience in HR or a related field.
• The ability to self-manage
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to quickly learn new or unfamiliar technology and products using documentation and internet resources.
• Excellent communication skills, both written and verbal.
• High attention to detail and ability to maintain confidentiality.
• Possess excellent analytical and problem-solving skills
• Proficiency in Microsoft Office Suite and HR software (preferred).
• Knowledge of PA employment laws and HR best practices.

Physical Demands / Working Conditions:

• Regular and Timely Attendance
• Full-time or Part-time position with standard working hours.
• Must be able to stand or sit for long periods of time (up to 4 hours)
• Ability to distinguish colors and use hands for repetitive fine manipulation frequently
• Must pass initial and random substance abuse tests & background checks

Company Benefits: (Full-Time Only)

• Competitive Base Salary Annually
• Participate in Company Variable Bonus Program (5% of annual base salary potential)
• Company 401k with a 100% match on the first 6% of contributions (subject to company policy)
• Salary increases based on job performance, ability to handle increasing levels of responsibility, completion of relevant manufacturer certifications and overall state of the company.
• Flexible vacation / paid time off (subject to company policy)
• Personalized scheduling for work/life balance
• Medical, Dental & Vision Benefits, STD, LTD, Life, and AD&D Insurance
• Education Program
• Professional development plan designed to help you achieve your professional goals

This position plays a key role in ensuring the success of the company’s HR functions and fostering a positive and supportive work environment. If you are passionate about HR and employee engagement, we would love to hear from you!

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Emmaus, PA 18099 (Required)

Ability to Relocate:

• Emmaus, PA 18099: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $22