What are the responsibilities and job description for the Executive Assistant position at TwoTone Creative?
Benefits
- Competitive salary
- Room for growth in the company
- Competitive and graduated paid time off
- Paid holidays
- Paid parental leave
- 401K with 4% company match
- Health and dental insurance
- Vision and accident insurance
- Short-term and long-term disability
- Work From Home Wednesdays
- Regular team lunches (birthday / work anniversaries / other celebrations!)
- Team outings and events
- MacBook Air and 2nd monitor provided (as well as all needed software / assets / resources)
A Typical Work Week
This is a full-time, in-person position for our West Des Moines office. Not open for remote work at this time.
We’re seeking a highly organized and proactive Executive Assistant to support our CEO and leadership team. This role is ideal for someone who thrives in a fast-paced environment, is tech-savvy, and excels at communication, time management, and administrative coordination. The Executive Assistant will handle day-to-day operations such as inbox and calendar management, meeting prep, reporting, and sales support—playing a key role in keeping the CEO and team running efficiently.
Top 5 Responsibilities:
- Calendar and inbox management
- Meeting preparation and coordination
- Leadership and administrative support
- Reporting and document organization
- Sales and proposal assistance
Other Responsibilities:
- Drafting, reviewing, and sending communications on behalf of the CEO
- Organizing and preparing for meetings (agendas, materials, logistics)
- Managing leadership team calendars for alignment and effectiveness
- Creating and updating reports using Google Sheets, Docs, and Slides
- Coordinating travel arrangements and itineraries
- Responding to emails and phone calls as needed
- Running occasional errands and assisting with office needs
- Maintaining and updating digital and physical records
- Tracking expenses, helping with invoicing, and budget monitoring
- Assisting with event planning and operational logistics
- Being the go-to person when something needs to get done
Required Skills
- Previous administrative experience preferred, but not required
- Strong verbal and written communication skills
- Uses good judgment and works with integrity
- Skilled in creative thinking and problem-solving
- Ability to multi-task and manage multiple projects at once
- Able to work quickly and independently
- Adeptness with learning new apps and software
- Strong interpersonal skills
- Highly organized and stellar attention to detail
- Able to meet deadlines
- Punctual and dependable
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- West Des Moines, IA 50265 (Required)
Ability to Relocate:
- West Des Moines, IA 50265: Relocate before starting work (Required)
Work Location: In person
