Administrative officer

Summary

This position is located in the Administration for Strategic Preparedness and Response, National Disaster Medical System, Center for Response headquartered in Washington, D.C.

When activated with NDMS, you will be protected by the (USERRA) when you are called to respond to an emergency.

Duties

Assists in the LRAT response team readiness activities and ensures the team organization and operations conform to NDMS guidelines.

When the team is activated, in the event of an actual or perceived public health emergency response.

Assists with the team mobilization and movement operations, and the establishment and disestablishment of work sites.

Plans, organizes, and oversees all administrative functions for team members, keeping abreast of program requirements for team staffing.

Brief the Team Commander on all incident-related business management issues needing attention and follow up prior to leaving incident.

Assures the updating and maintenance of all administrative systems, such as payroll reconciliation and submission, facilitating recruitment, preparation and processing of personnel actions, preparation and submission of travel documents, and maintenance of response readiness.

Participates with the supervisor in planning, developing, and analyzing the financial operations, and assists with the formulation and justification of the team budget allocations including operational costs and staff requirements.

Establish fiscal procedures for the equitable allocation of available operating funds to meet the needs of the team.

Provides and maintains adequate control to ensure compliance with established NDMS policy and regulation in the procurement and utilization of supplies, materials, equipment, and services and resolves issues.

Advises staff in the procurement of office equipment and services; reviews procurement requests to ensure availability and tracking of funds;

prevents duplication; coordinates ordering, and effectively utilizes property.

Requirements

Conditions of Employment

• U.S. Citizenship required
• Males born after December 31, 1959 must be registered or exempt from Selective Service - http : / / www.sss.gov
• Suitable for federal employment
• Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.

All information concerning qualifications is subject to investigation.

• Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
• All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
• All qualification requirements must be met by the closing date of the announcement.
• Physical Health Standards (Non-Exam Requirements)
• Two-year probationary period may be required.
• Required to obtain and maintain a Government Travel Card.
• Mandatory Training
• Immunizations may be required

Qualifications

During deployments, the work is primarily related to readiness for and deployment for response during the aftermath of a disaster or public health emergency, where work may be field based, in a tent environment that is remote and austere, caring for sick, injured, dying, or deceased persons.

Incumbent must be capable of working in a high-stress, high security, remote, austere, and uncharacterized environment, void of infrastructure and vital services, requiring specific physical demands, such as the ability to lift 50 pounds, and work characteristics that must be met to successfully perform the essential functions of this job.

For these reasons, employees are required to complete a physical and health screening process, meet and maintain certain physical standards, as well as mental, behavioral, and cognitive competencies.

Work may be performed in an office setting or indoor and outdoor field sites, sometimes in adverse weather. During emergency situations, the work environment may be situated in austere conditions and environment in terms of destroyed infrastructure (e.

g., food and water, housing, electricity, communications), the presence of endemic diseases, and limited health and sanitation facilities requiring special safety precautions.

To qualify you must have one year of specialized experience equivalent to the next lowest grade level, GS-12, in the Federal service performing two (2) of the three (3) duties below.

Your resume MUST clearly describe the experience to fully qualify for this position.

• Developing operating plans and policies for the administrative and finance areas of a program; OR
• Analyzing a program's financial details to identify development opportunities and program deficiencies; OR
• Managing the administrative staff and carrying out the full range of administrative duties to include updating and maintaining administrative and payroll systems and conducting briefings with senior management on incident-related business management issues that require attention and follow up.

Documenting experience : IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Qualifications are based on breadth / level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM / YY to MM / YY ) and the number of hours worked per week / deployment for part time / work schedules.

As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification.

Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

Do not copy and paste the duties, specialized experience, or occupational application questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.

g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment.

You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility and qualifications for this position.

Please follow all instructions carefully.

Part-Time or Unpaid Experience : Credit will be given for appropriate unpaid and / or part-time work. You must clearly identify the duties and responsibilities in each position and the total number of hours worked per week.

Volunteer Work Experience : Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.

e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community;

student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience including volunteer experience.

Traditional rating and ranking of applications does not apply to this vacancy. Applications will be evaluated against the basic qualifications.

Qualified candidates will be referred for consideration in accordance with the Office of Personnel Management direct hire guidelines.

Veteran's Preference does not apply to the direct hire recruitment procedures. Selections made under this announcement will be processed as new appointments to the civil service.

Current civil service employees would, therefore, be given new appointments to the civil service.

To preview the assessment questionnaire, click the following link :

Required Documents

Submission of a resume alone IS NOT a complete application. You must provide a complete online Application Package which includes :

1. Online Application Assessment Questionnaire

2. Resume - Your resume must include the following information for each job listed : *

Job title and Duties (be as detailed as possible)*

Month & year start / end dates (e.g., June 2007 to April 2008)*

Full-time, part-time, intermittent work schedules (include hours worked per week / deployment)*

Series and Grade, if applicable, for all Federal positions you have held.

3. Most recent SF-50, Notification of Personnel Action (if applicable).

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and / or degrees from .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

PDN-9d89fe72-6546-4a9f-a3cd-a910ee110f31

Last updated : 2024-11-22