What are the responsibilities and job description for the Office Manager position at U.S. Legal Support?
Are you an organized, detail-oriented professional with a knack for managing office operations? U.S. Legal Support/American Retrieval is looking for an Office Manager to oversee daily office functions and provide essential administrative support across departments. If you excel in multitasking, have strong communication skills, and enjoy maintaining a well-functioning office environment, we want to hear from you!
Location: Plymouth, MN - Onsite
Schedule: Monday - Friday, Standard Business Hours
Key Responsibilities:
Administrative & Office Operations:
- Manage office maintenance requests, ensuring a clean, safe, and functional workspace.
- Provide notary services for legal and business documents.
- Oversee office and kitchen supply inventory, ordering as needed.
- Assist with check signing and processing to ensure accuracy and compliance.
- Handle UPS shipping and receiving, tracking packages, and distributing mail.
- Manage office security, including keycards, visitor logs, and coordination with building security.
Reception & Communication:
- Greet and assist visitors, managing guest sign-ins and inquiries.
- Answer and direct phone calls professionally.
- Provide RingCentral phone system support, including call routing and voicemail setup.
IT & Equipment Management:
- Provide basic IT support, including troubleshooting minor technical issues.
- Oversee office equipment maintenance, scheduling service requests for printers and other devices.
- Coordinate with third-party IT support for system updates and technical assistance.
Administrative Support:
- Assist teams with document preparation, scheduling, and general administrative duties.
- Provide cross-functional support to ensure smooth office operations.
Requirements:
- High School Diploma or equivalent required.
- Prior experience in office management, administrative support, or a related role.
- Notary Public certification (or willingness to obtain).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); experience with RingCentral is a plus.
- Basic understanding of IT troubleshooting and office equipment maintenance.
Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and customer service skills.
- Ability to work independently and handle confidential information.
Perks & Benefits:
We offer a comprehensive benefits package, including:
- Medical, Dental, and Vision insurance.
- Parental Leave.
- LifeLock identity protection.
- Fun company activities and much more!
If you are ready to take on a key role in managing office operations, apply today!
