Accounts Payable Supervisor

When you join UCLA, you'll be working at an institution that offers a world of opportunity. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our mission of education, research, and service. Our high-quality comprehensive benefits are among the rewards you receive in return. Our industry-leading benefits program provides both choice and value to meet the needs of our diverse workforce. Find out more: https://ucnet.universityofcalifornia.edu/forms/pdf/benefits-of-belonging.pdf.

The Accounts Payable Supervisor will be responsible for supervising and overseeing the daily operations of the team, with a focus on high volume invoice processing from vendors in a timely and accurate fashion. In addition, they will manage Procurement Card (PCard), Payment Plus, Paymode-X, Viewpost, and Zelle payment modes. The role will involve serving as a subject matter expert during meetings and strategic projects, delegating tasks, and formulating business solutions to enhance operational efficiency within the team's purview. The AP Supervisor will provide training, ensure service standards are met, and evaluate work performance ensuring compliance with University policies, income reportable requirements, and sales and use tax compliance. Under the general direction of the Accounts Payable Associate Director, the incumbent will work independently to complete their daily tasks. The individual is responsible for the direct supervision of four to six specialists and participates in the hiring process and has the responsibility for training and evaluating employees. The incumbent will assign work as necessary to direct reports to ensure that the University is in compliance with payment terms, tax rules, and all University policies and procedures.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 2-3 years of experience working within a high volume team in Accounts Payable, Invoice Processing, or a similar environment. (Preferred)
• 2-3 years of experience supervising a team of individuals engaged in multi-step processes. (Preferred)
• Demonstrated skill in supervision, including hiring, training, mentoring, delegating work, and reviewing performance. (Required)
• Ability to effectively triage situations, focus resources on important issues and reprioritize as needed. (Required)
• Excellent oral communication skills to correspond with various levels of University personnel and ability to deliver oral presentations and training. (Required)
• Thorough knowledge of Accounting Principles and theory including Accounts Payable, Accounts Receivable, and fiscal year end closing. (Required)
• Excellent written communication skills to prepare clear and concise correspondence and reports at a level appropriate for the intended audience. (Required)
• Demonstrated ability to write or edit training material, document procedures, job descriptions and performance evaluations. (Required)
• Ability to establish and maintain cooperative working relationships with staff within Accounts Payable, with other central office personnel, with Campus department personnel, and with staff at the Office of the President and other campuses. (Required)
• Ability to keep abreast of changing University policies and State and Federal regulations. (Required)
• Demonstrated experience in multi-tasking, effectively managing competing priorities and meeting deadlines. (Required)
• Ability to support departmental goals and effectively implement them. (Required)
• Demonstrated skills for Microsoft Windows based applications (Excel, Access, Word, PowerPoint.) (Required)
• Experience in development of Electronic Commerce such as EDI, EFT and ACH processing. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in a related area and/or equivalent combination of education and experience/training. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

Union/Policy Covered

Complete Position Description

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